Bilingual Virtual Administrative, Timekeeping Coordinator

This is a fully remote position, open to applicants in Brazil, +6 more countries.

📋 Description

• Gather and verify the accuracy of employee time cards.

• Identify and address any missing or incomplete time-card entries by communicating directly with employees.

• Update tracking spreadsheets and prepare documentation for management review and payroll processing.

• Upload files to specified online systems.

• Ensure consistent folder organization and adhere to file-naming standards.

• Review documents for completeness and follow up on outstanding items.

• Maintain precise tracking logs.

• Send reminders and keep Excel or Google Sheets logs updated.

• Generate basic operational reports.

• Manage routine email correspondence.

• Monitor deadlines.

• Assist with general clerical and data-entry tasks.

⛳️ Requirements

• Direct experience in administrative support, data entry, or general office operations.

• Proficient hands-on skills in Microsoft Excel or Google Sheets.

• Demonstrated experience in uploading, organizing, and systematically managing electronic files and folders.

• Outstanding accuracy, organization, and proactive follow-through abilities.

• Clear and professional written and verbal communication in English.

• Capability to work independently, adhere to established procedures, and manage repetitive tasks with accuracy and confidentiality.

• Experience with timekeeping, timesheet audits, or payroll support functions.

• Familiarity with online timekeeping systems, shared cloud drives, and document management solutions.

• Experience in supporting remote or multi-employee operational teams.

• Previous experience in the shipping, logistics, or transportation sectors is preferred but not mandatory.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Opportunities for professional development and career advancement.

• Flexible work environment with potential for remote work options.

• Comprehensive health and wellness benefits.

• Supportive team culture and collaborative work environment.