Working Student – Operations Assistant

This is a fully remote position, open to applicants in Germany.

📋 Description

• Monitor tasks and follow-ups stemming from meetings, emails, and discussions using Notion.

• Maintain current information on owners, deadlines, statuses, and next steps.

• Proactively follow up on outstanding items and raise risks at an early stage.

• Manage operational meeting follow-ups and transform action items into actionable, dependable tasks.

• Sort business communications and determine necessary actions.

• Diligently prepare external communications and review them before dispatching.

• Arrange travel and appointments based on established criteria.

• Oversee travel expenses, receipts, and any pending follow-up activities.

• Assist with preliminary bookkeeping and administrative tasks related to Lexware Office, Fileee, and travel expenses.

• Detect discrepancies; leave approvals and sensitive financial decisions to the owner.

• Identify recurring processes suitable for automation, simplification, or enhancement.

• Engage in proposals for improvements, AI workflows, research tasks, internal tools, and small-scale automations.

⛳️ Requirements

• Currently pursuing a degree, preferably in Computer Science, Data Science, Software Engineering, Business Informatics, or a related area.

• Exceptional and highly professional proficiency in written and spoken German.

• Capability to comprehend English documentation and technical materials.

• Proficient with digital tools and quick to adapt to new systems.

• Comfortable utilizing Notion, Google Workspace, and AI tools.

• Enthusiastic about process improvement and AI-assisted methodologies.

• Ability to independently organize working hours alongside academic commitments.

• Open communication about availability and workload capacity.

• Meticulous review of outcomes and early resolution of any ambiguities.

• Experience with automation, programming, or data is advantageous but not mandatory.

🏝️ Benefits

• Direct collaboration with the founder.

• A significant level of autonomy.

• Remote work opportunities that are student-friendly.

• Flexible scheduling of working hours in conjunction with your studies.

• Modern technology stack encompassing Notion, Google Workspace, Lexware Office, Fileee, Clockodo, and AI tools.

• Potential for development in AI Ops.

• Long-term prospects following successful collaboration.

• Direct exposure to consulting, AI projects, company development, and operational decision-making.