Virtual Executive Administrative Coordinator I

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Oversee personal and household administrative responsibilities, such as arranging dry cleaning, grocery pickups, and various errands.

• Organize and maintain professional, family, and personal calendars along with appointments.

• Address communications from the race series and coordinate associated orders and logistics.

• Monitor marketing initiatives, orders, shipments, and necessary follow-ups.

• Administer referral partner lists, mailings, launches, and the distribution of promotional materials.

• Coordinate travel for both the firm and family, including flight bookings, accommodations, car rentals, and related logistics.

• Act as a trusted gatekeeper for a senior leader.

• Manage communications effectively, ensuring that priorities are addressed with accuracy and discretion.

⛳️ Requirements

• Full-time commitment to the role of Executive Assistant.

• Must align with EST business hours.

• Proficiency in English is mandatory.

• Approximately 10 calls to be handled daily.

• Prior experience in supporting an executive or business owner is strongly preferred.

• Familiarity with Lawmatics, RingCentral, Google Workspace, and Microsoft Office Suite is essential.

• At least 1 year of experience in an executive assistant or administrative support position is required.

• Strong skills in calendar management and scheduling.

• Advanced capabilities in email triage and professional written communication.

• Highly detail-oriented with outstanding organizational skills.

• Proactive attitude with the ability to foresee needs.

• Must be adaptable and comfortable with changing priorities.

• Strong problem-solving and decision-making abilities are necessary.

• Capable of functioning as a gatekeeper with sound judgment and discretion.

• Comfortable managing both business and personal tasks.

• Proficiency in both English and Spanish is preferred.

🏝️ Benefits

• Opportunity for remote work.

• Certification as a Great Place to Work.