Timekeeping Systems Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the business owner and subject matter expert for timekeeping systems and workforce management technologies within the enterprise.

• Collaborate with Payroll to guarantee precise time capture, payroll processing, compliance, and smooth integration between timekeeping and payroll systems.

• Oversee the design, implementation, testing, deployment, and continuous optimization of timekeeping solutions.

• Specify business requirements, system configurations, workflows, approval processes, and reporting criteria.

• Ensure systems accommodate diverse business models, labor agreements, regulatory mandates, and operational necessities.

• Establish enterprise controls, audit standards, and monitoring procedures to uphold data integrity, compliance, and audit readiness.

• Ensure adherence to federal, state, local, and industry-specific labor regulations, including wage and hour obligations and SOX-related controls.

• Assess technology solutions and provide recommendations for build-versus-buy decisions.

• Collaborate with HRIS, IT, Payroll, and third-party vendors on system enhancements, issue resolution, and strategic planning.

• Spearhead enterprise-wide timekeeping initiatives, implementations, upgrades, and efforts for process improvement.

• Facilitate the gathering of requirements, aligning stakeholders, developing testing strategies, and planning implementations.

• Coordinate cross-functional teams to deliver projects within established timelines and scope.

• Identify areas for enhancing efficiency, scalability, user experience, compliance, and overall operational effectiveness.

• Develop and maintain key performance indicators (KPIs), audit metrics, and operational reporting.

• Investigate intricate timekeeping challenges, pinpoint root causes, and execute sustainable solutions.

• Design and provide training on timekeeping systems, policies, and procedures.

• Create and uphold system documentation, procedures, job aids, and support materials.

• Communicate process changes, system improvements, and regulatory requirements to relevant stakeholders.

• Act as the escalation point for complex timekeeping system and compliance-related issues.

• Counsel leaders on best practices for workforce management and timekeeping requirements.

⛳️ Requirements

• Bachelor's degree in Business Administration, Human Resources, Accounting, Information Systems, Labor Relations, or a related field, or an equivalent combination of education and experience.

• At least 7 years of progressive experience in workforce management, timekeeping, payroll, HRIS, labor compliance, or related areas.

• Experience in managing or implementing enterprise timekeeping or workforce management platforms.

• Experience supporting multi-state organizations with intricate workforce demographics and regulatory obligations.

• Expert knowledge of federal, state, and local wage and hour regulations, including Fair Labor Standards Act (FLSA) criteria.

• Strong comprehension of timekeeping systems, workforce management processes, payroll operations, and compliance requirements.

• Practical knowledge of SOX controls, internal controls, audit practices, and compliance frameworks affecting payroll and timekeeping operations.

• Familiarity with overtime calculations, meal and rest break stipulations, scheduling practices, labor allocation methods, and timekeeping best practices.

• Preferred experience in supporting union environments, prevailing wage requirements, or project-based labor tracking.

• Proven experience in leading enterprise system implementations, process enhancements, and technology initiatives.

• Effective collaboration with Payroll, HR, Operations, Finance, IT, and business leaders.

• Ability to translate operational and regulatory requirements into scalable business processes and system solutions.

• Strong analytical, problem-solving, project management, communication, and stakeholder management abilities.

• Proficiency with workforce management platforms such as Dayforce, UKG/Kronos, Workday, ADP, Workforce Software, Deltek, or similar solutions.

• Advanced skills in Microsoft Excel and reporting tools.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance.

• Generous paid time off and flexible work arrangements.

• Retirement savings plan with company matching contributions.

• Opportunities for professional development and career advancement.

• Supportive work environment that fosters collaboration and innovation.