Temporary Payroll Manager

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee the complete payroll cycle for more than 500 employees, from data collection to final approval and funding.

• Input all payroll transactions in UKG, including new hires, terminations, pay adjustments, bonuses, commissions, incentives, deductions, garnishments, and off-cycle payments.

• Ensure accurate employee profiles in UKG, covering pay, tax, direct deposit, and deduction configurations.

• Prepare and examine pre- and post-payroll audits and variance reports; address discrepancies prior to finalizing payroll.

• Execute off-cycle, manual, and final paychecks in accordance with state final-pay regulations.

• Address payroll inquiries from employees and managers in a timely and precise manner.

• Manage state and local payroll tax registrations, including new account setups, rate adjustments, and correspondence with agencies.

• Reconcile payroll tax filings and payments with payroll records and agency documentation each pay period and quarter.

• Investigate and resolve tax notices, penalties, and account discrepancies.

• Assist with Q4 and year-end closing processes, including the preparation and review of W-2 forms.

• Support pay runs during the transition from UKG to Rippling, including conducting parallel runs.

• Aid in collecting, validating, and mapping migration data, including employee records, earnings, deduction codes, tax configurations, and year-to-date balances.

• Test payroll results from Rippling against outputs from UKG.

• Document new payroll processes and controls.

• Maintain up-to-date registrations in both UKG and Rippling.

• Participate in the January transition of POA and TPA to Rippling.

• Assist in closing out the former entity in each operating state, including payroll tax account closures and final submissions.

• Collaborate with Finance on payment remittances to tax authorities and other payees.

• Monitor closure status by state and escalate any unresolved items or risks.

⛳️ Requirements

• 5–10 years of progressive payroll experience, with end-to-end processing for over 500 employees.

• Direct experience managing payroll in UKG (UKG Pro).

• Experience with multi-state payroll, including state and local tax registration, filings, and reconciliation.

• In-depth knowledge of federal, state, and local payroll regulations, including final-pay requirements.

• Proven capability in reconciling payroll registers, tax filings, and general ledger entries.

• Advanced Excel proficiency (including VLOOKUPs and pivot tables) for audits and reconciliations.

• Strong attention to detail, sound judgment regarding confidential data, and the ability to meet established payroll deadlines.

• Preferred: Experience with Rippling or similar payroll system implementation or conversion.

• Preferred: Experience in closing out an entity, including payroll tax account closures across multiple states.

🏝️ Benefits

• Competitive Salary

• Corporate Annual Profit Sharing

• 401K Plan

• Dental Coverage

• Medical Coverage

• Prescription Drug Plan

• Vision Coverage

• Health Savings Account (HSA)

• TELADOC

• Paid Time Off (PTO)

• 10 Company Holidays

• Bereavement Leave

• Life Insurance

• Flexible Spending Accounts (FSA)

• Short-Term Disability (STD)

• Long Term Disability (LTD)

• Parental Medical Leave

• Child Bonding Leave

• Employee Discount