Temp Project Coordinator – Corporate Office AV Upgrades

This is a fully remote position, open to applicants in Florida.

📋 Description

• Provide fundamental administrative assistance to the project management team.

• Prepare documentation related to projects and manage project commitments.

• Obtain external quotes and coordinate change orders, directives, and notices.

• Organize project meetings and develop communication plans for teams and clients.

• Assist in contract administration, including attending tender openings and documenting outcomes.

• Issue acceptance and regret letters.

• Input project information and data into project management software tools.

• Process invoices and payment applications.

• Aid in project administration deliverables and project closeout, including turnover documentation and financial reconciliation.

• Coordinate the installation of new AV hardware for corporate offices and conference rooms.

• Develop and revise resources and vendor documentation.

• Identify necessary resources and vendors to enhance support processes.

• Collaborate with architects, MEPs, contractors, and vendors throughout project execution.

• Prepare RFPs and provide SOWs for contractors and vendors.

• Manage daily operational aspects of projects and track and report progress to the project manager.

• Document on-site activities and ensure project documents are complete, current, and stored appropriately.

• Act as a technical liaison between clients and IT units, offering timely face-to-face support.

⛳️ Requirements

• Applicants must currently be authorized to work in the United States without the need for visa sponsorship, now or in the future.

• High School Diploma or GED is required.

• Up to 2 years of relevant job experience.

• Experience in Audio Visual and/or IT hardware installation projects.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and MS Project.

• Strong organizational skills combined with a curious mindset.

🏝️ Benefits

• Remote work opportunity with the option to report to the Tampa, FL office for scheduled client meetings.

• A healthy, productive, and flexible working environment.

• Support for work-life balance.

• An equal opportunity and inclusive workplace.

• Confidential handling of information in accordance with EEO guidelines.