Assistant to Data Center Design Project Manager

This is a fully remote position, open to applicants in Ukraine.

📋 Description

• Provide daily coordination and administrative assistance to Project Managers throughout data center design initiatives.

• Develop and uphold project schedules, task lists, milestones, and deliverable trackers.

• Oversee project progress, follow up on deadlines, and aid in ensuring timely task completion.

• Assist in workload planning, task prioritization, and resource coordination across various engineering disciplines.

• Identify potential delays, missing information, and coordination issues, and communicate these to Project Managers.

• Maintain project dashboards, status trackers, action logs, and project management records utilizing Asana or similar tools.

• Prepare updates on project progress, internal reports, and status summaries.

• Coordinate daily activities with Project Managers and Design Leads.

• Facilitate communication among architectural, structural, mechanical, electrical, and other engineering teams.

• Track discipline-specific tasks, design submissions, deliverables, design changes, client comments, approvals, and coordination issues.

• Organize internal project meetings, design coordination calls, and progress discussions.

• Prepare agendas, record minutes, document decisions, and maintain action-item trackers.

• Create project status reports, progress summaries, and updates.

• Support English-language communication with international colleagues and stakeholders.

• Organize project documentation, design deliverables, schedules, and coordination records.

• Maintain structured project folders in SharePoint, Autodesk Construction Cloud, BIM 360, or similar platforms.

• Conduct basic document completeness and formatting checks.

• Prepare and organize project deliverable packages and tracking registers.

• Update project templates, internal procedures, and coordination documents.

⛳️ Requirements

• Must reside in Ukraine.

• Independent, self-employed professional under a formal independent contractor agreement.

• Proficient in English at a B2 level or higher.

• Previous experience in project coordination, Assistant Project Management, technical project support, or a similar role is advantageous.

• Strong organizational, planning, and time-management abilities.

• Understanding of fundamental project management processes, including scheduling, task tracking, deadlines, milestones, and deliverable coordination.

• Excellent communication and interpersonal skills.

• Proactive approach to problem-solving, follow-up, and identifying potential project risks or delays.

• Strong proficiency in Microsoft Office, especially Excel, Word, Outlook, and Teams.

• Familiarity with Asana, ClickUp, Microsoft Planner, or similar platforms.

• Ability to work independently and maintain organization in a remote setting.

• Bachelor's or Master's degree in Architecture, Civil Engineering, Mechanical Engineering, Electrical Engineering, Construction Management, Project Management, or a related field is preferred.

• Approximately 1+ years of relevant experience in project coordination, project management assistance, or engineering/construction project support.

• General understanding of engineering design stages, multidisciplinary design coordination, and construction documentation.

• Familiarity with Autodesk Construction Cloud, BIM 360, Revit, Navisworks, Revizto, or Bluebeam.

• Experience with international teams or North American clients is a plus.

• Familiarity with data center design, mission-critical facilities, or large-scale industrial engineering projects is advantageous.

• Resume must be submitted in English.

🏝️ Benefits

• Experience in a high-tech industry completing work for an international company.

• Unique, cutting-edge data center projects.

• Dynamic work partnering with a team of professionals focused on engineering.

• Competitive hourly rate.

• Ability to collaborate remotely.

• Supportive dynamic environment.

• English classes available.

• Competitive contract terms and flexibility of remote collaboration.

• No employee benefits are provided; the contractor is responsible for taxes, insurance, social security, and pension obligations.