Associate Director, Project Management

This is a fully remote position, open to applicants in New York.

📋 Description

• Act as the primary internal contact for all projects and serve as an operational partner to the account team.

• Collaborate with strategic, creative, technology, operations, accounting, and administration teams.

• Oversee the complete project development process in line with established business practices.

• Independently lead projects and manage complex initiatives alongside a larger portfolio of business.

• Make informed decisions regarding project processes, timelines, budgets, and resource allocation.

• Prepare medical/legal submissions in accordance with client specifications.

• Ensure quality assurance prior to internal delivery to the Account Team.

• Generate project status reports and offer both internal and external updates.

• Facilitate daily and weekly production meetings.

• Maintain project management systems of record, such as FinancialForce, Ziflow, and CRM.

• Spearhead initiatives for process improvement.

• Establish project milestones and detailed schedules, ensuring that deliverables are met.

• Develop staffing plans and oversee project and campaign budgets.

• Conduct monthly reconciliation meetings and prepare client budget reports.

• Identify and address project risks proactively.

• Manage relationships with vendors and agency partners.

• Secure and prioritize resources for both internal and external projects.

• Review monthly staffing forecasts.

• Present capabilities and processes to both internal and external stakeholders.

• Build strong relationships with development teams, vendors, agency partners, and clients.

• Assist in training assistant project managers.

• Supervise an assistant PM, including conducting bi-weekly one-on-one meetings.

⛳️ Requirements

• Minimum of 4 years of relevant experience.

• Experience in a pharmaceutical marketing agency is essential.

• Agency of Record (AOR) experience is preferred.

• Bachelor’s degree (BA) is required.

• Proven experience managing large, cross-functional teams including account services, creative, strategy, database, interactive, and print production.

• Experience collaborating with multiple vendors, overseeing their timelines and requirements.

• Proficiency in using MS Project or SmartSheets.

• Advanced knowledge of a Project Management financial platform.

• Excellent skills in Excel.

• Demonstrated experience in leading process improvement initiatives.

• Strong written and verbal communication skills.

🏝️ Benefits

• Flexible benefits options.

• Personal support resources.

• Customized learning and development opportunities.