Talent Acquisition Coordinator

This is a fully remote position, open to applicants in Argentina, +1 more country.

📋 Description

• Identify candidates for available positions across all three offices utilizing job boards, LinkedIn, professional associations, alumni networks, and direct outreach.

• Create and execute Boolean searches based on specified role criteria.

• Perform high-volume outbound communications, including calls, texts, and emails, to both passive and active candidates during evenings and weekends.

• Re-engage with previous applicants and maintain connections with inactive pipeline candidates.

• Conduct preliminary phone screenings based on set qualification standards.

• Administer pre-screening questionnaires and meticulously document responses.

• Distribute, monitor, and follow up on candidate assessments.

• Organize interviews coordinating the availability of hiring managers and candidates while considering time zone differences between Florida and New York.

• Send out confirmations, reminders, and rescheduling notifications.

• Keep precise and up-to-date candidate records in the applicant tracking system.

• Record screening notes consistently for hiring managers.

• Timely and accurately disposition candidates with the correct reason codes.

• Provide a summary at the end of each shift detailing contacts made, screenings completed, assessments sent, and interviews scheduled.

• Act as the initial point of contact for the firm for the majority of applicants.

• Address candidate inquiries within the designated shift hours.

• Ensure each candidate receives a clear next step or a definitive closure.

• Operate independently with minimal real-time supervision.

⛳️ Requirements

• A minimum of 2 years in recruiting coordination, sourcing, or high-volume talent acquisition support.

• Proven experience in conducting phone screenings and scheduling interviews in high volumes.

• Proficient in using an applicant tracking system and standard productivity tools.

• Ability to perform Boolean searches.

• Exceptional written and verbal communication skills.

• Consistent availability from Wednesday to Sunday, 2:30 PM to 11:00 PM ET.

• Access to reliable high-speed internet, a functional computer, a quiet professional workspace, and a phone setup suitable for continuous call volumes.

• Capability to work independently with minimal supervision and to accurately self-report progress.

• Bilingual in English and Spanish preferred.

• Previous recruiting experience in a law firm, medical practice, or another high-volume professional services setting preferred.

• Experience in recruiting legal support staff, intake, or case management roles preferred.

• Familiarity with Litify, Salesforce, or similar platforms preferred.

• Windows: Windows 11, Intel i5 (8th generation or newer) or equivalent, 16 GB RAM, 256 GB SSD.

• Mac: macOS 14 (Sonoma) or newer, Apple Silicon or Intel i5, 16 GB RAM, 256 GB SSD.

• The device must be exclusively used by the candidate and not shared with other household members.

• Internet requirements: minimum 30 Mbps download / 15 Mbps upload, latency under 100 ms, private password-protected network, and no public Wi-Fi.

• USB noise-canceling headset with microphone.

• Webcam capable of providing clear video for scheduled calls.

• Full-disk encryption enabled using BitLocker or FileVault.

• Automatic updates for the operating system and browser security enabled.

• Screen lock activated after no more than 10 minutes of inactivity.

• Active endpoint protection software in place.

• Applicant data must be stored exclusively in firm-designated systems, never on personal cloud storage or local drives.

🏝️ Benefits

• Opportunity for remote work.

• Engagement as an independent contractor.

• Flexible schedule for evening and weekend work.

• No paid time off, healthcare, retirement, or other employee benefits are provided.

• Contractors are responsible for supplying their own equipment, software, internet connection, and workspace.