Talent Acquisition Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Coordinate and arrange interviews starting from initial recruiter screenings to intricate panel interviews utilizing Greenhouse and Google Calendar.

• Oversee interview calendars across various U.S. time zones.

• Prepare and distribute interview invitations, confirmations, reminders, and materials for candidate preparation.

• Address scheduling requests, cancellations, and the need for rescheduling.

• Monitor email and Slack communications during the designated shift.

• Reach out to candidates via email or phone if they are late, unresponsive, or facing technical issues.

• Collaborate with internal stakeholders to resolve scheduling conflicts and ensure interviewer availability.

• Maintain precise records of candidates, interview schedules, application stages, and related details in Greenhouse.

• Assist recruiters with administrative tasks, including technical assessments and take-home assignments.

• Organize onsite interview logistics, including meeting rooms and leadership schedules.

• Help with candidate travel arrangements and expense reimbursements related to interviews.

• Provide scheduling assistance and coverage for other coordinators as needed.

• Handle sensitive candidate and company information with professionalism.

⛳️ Requirements

• A minimum of 1–2 years of relevant experience in executive assistance, administrative coordination, recruitment coordination, interview scheduling, or a comparable role with calendar and stakeholder management.

• Proven experience in coordinating meetings, interviews, or appointments that involve multiple participants and competing schedules.

• Proficient in Google Workspace, especially Google Calendar and Gmail.

• Exceptional written and verbal communication skills in English.

• Strong organizational abilities and attention to detail while managing schedules, time zones, and multiple concurrent requests.

• A high sense of urgency and responsiveness.

• Capability to handle shifting priorities, last-minute changes, and a high volume of coordination work without sacrificing accuracy.

• Excellent problem-solving abilities, sound judgment, and independence in work.

• Professionalism, discretion, and the ability to maintain confidentiality.

• Experience working effectively with remote teams and collaborating via email, messaging platforms, and virtual meetings.

• Willingness and capability to work full-time during the assigned U.S. Eastern or Pacific shift.

• Reliable primary internet connectivity and a backup internet connection, pending the company's IT work-from-home readiness assessment.

• Hands-on experience with Greenhouse Applicant Tracking System (ATS) is strongly preferred.

• Previous experience supporting teams based in the U.S. is preferred.

• Familiarity with Slack and recruitment-related communication workflows is preferred.

• Experience coordinating complex interview panels, managing multiple calendars, and scheduling across various U.S. time zones is preferred.

• Previous experience in a fast-paced recruitment, corporate, BPO, or shared services environment is preferred.

🏝️ Benefits

• Work from home.

• U.S. company holidays, pending final client confirmation.

• Full-time schedule aligned with U.S. Eastern or Pacific Time.

• Reliable primary internet connectivity and a backup internet connection for work-from-home readiness.