Talent Acquisition Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Coordinate high-volume and intricate interview schedules across various time zones.

• Act as a primary contact for candidates throughout their interview journey.

• Collaborate with recruiters, hiring managers, and interviewers to address scheduling needs, modifications, and last-minute adjustments.

• Resolve scheduling conflicts and coordination issues effectively.

• Maintain candidate and interview information in the ATS, ensuring records are precise and current.

• Provide administrative and operational assistance throughout the recruiting lifecycle, including onboarding preparations and other talent acquisition-related tasks.

• Identify ways to enhance scheduling workflows, processes, and the experiences of candidates and stakeholders.

• Contribute to talent initiatives such as employer branding, talent communities, university recruiting, and special projects.

• Support Optro’s AI-driven GRC Intelligence Platform by facilitating efficient talent acquisition operations.

⛳️ Requirements

• Must reside on the East Coast and be willing and able to adjust to support EMEA time zone.

• Minimum of 1 year of experience as a Recruiting Coordinator or in a similar coordination or administrative support position.

• Proven experience in coordinating complex schedules across multiple time zones and supporting globally distributed teams.

• Capability to manage multiple priorities, adhere to tight deadlines, and handle last-minute changes with precision and urgency.

• Strong organizational abilities and exceptional attention to detail.

• Excellent interpersonal and communication skills.

• Strong problem-solving capabilities and the ability to navigate scheduling conflicts and evolving priorities.

• Dedication to providing a seamless, high-quality experience for candidates and internal stakeholders.

• High degree of discretion and professionalism when dealing with sensitive and confidential information.

• Proficient in Google Workspace and/or Microsoft Office.

• Practical experience with applicant tracking systems such as Ashby, Greenhouse, or Lever.

• Background checks are mandatory.

🏝️ Benefits

• $200/month for anything that enhances your life.

• Comprehensive employee health insurance coverage.

• RRSP with company matching.

• Competitive salary and bonus program.

• Flexible vacation policy.

• Time off for your birthday and volunteering activities.

• Employee resource groups.

• Opportunities for team and company-wide gatherings.