Talent Acquisition Coordinator

This is a fully remote position, open to applicants in Poland.

📋 Description

• Manage the complete scheduling process for interviews across various calendars, time zones, and panels.

• Ensure timely completion of interviewer feedback and follow up on any outstanding scorecards.

• Oversee each phase of the hiring process, identify bottlenecks, and engage stakeholders to facilitate the progression of candidates efficiently.

• Assist both internal and external recruiters located in the US, Poland, and Ireland with daily coordination, administrative tasks, and process requirements.

• Collaborate with the HR Business Partner and People Operations team during the transition from offer acceptance to the candidate's first day.

• Serve as a primary contact for candidates, providing clear and prompt communication throughout the hiring process.

• Keep accurate and current records in the applicant tracking system, including candidate statuses, interview notes, and changes in stages.

• Aid in preparing recruitment metrics and reports on pipeline health, time-to-fill, and any delays.

• Identify opportunities and assist in implementing enhancements to scheduling and coordination workflows.

• Work closely with hiring managers, recruiters, and People Operations across various regions, adapting to different styles and time zones.

⛳️ Requirements

• Over 1 year of experience in recruitment coordination, HR, or a fast-paced administrative/operations role.

• A proactive 'can-do' attitude—someone who takes initiative, follows through, and doesn't wait for direction.

• Ability to operate with limited information, make sound judgment calls, and keep processes moving even when details are incomplete.

• Exceptional organizational skills, demonstrated ability to manage personal workload while assisting in organizing others' work across multiple priorities.

• Proficient in English, both written and verbal, with a clear, professional, and friendly communication style suitable for candidates, interviewers, and leadership.

• Strong attention to detail, especially regarding scheduling accuracy, data entry, and consistent adherence to processes.

• A sense of urgency and dependability—someone who follows up, pursues tasks, and ensures things do not stagnate.

• Familiarity with applicant tracking systems (ATS), scheduling tools, or HR software.

• Experience in supporting hiring or HR processes in multiple countries or regions.

• Background in a high-growth startup environment, adept at navigating changing processes as the business expands.

• Knowledge of the insurance or InsurTech sector is advantageous but not mandatory.

• A dedication to providing exceptional customer service to both internal and external clients.

• An intellectual curiosity and a strong desire for innovation.

• A commitment to continuous learning and seeking growth opportunities.

• Effective prioritization skills paired with a strong sense of urgency.

• A strong drive and ambition to achieve success as a cohesive, high-performing team.

• A strong ethical compass to always "do the right thing, period."

• Willingness to engage actively and connect with the entire team across remote locations.

• Honest and transparent communication style.

• A proactive, solution-focused mindset.

🏝️ Benefits

• Fully remote work environment.

• Flexible working hours.

• Monthly coworking meetups.

• Comprehensive LuxMed Family package fully covered.

• Access to the Helping Hand platform, including therapy sessions.

• Unlimited paid time off.

• Opportunity to participate in Ledgebrook’s equity incentive program.