Talent Acquisition Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the accuracy of the applicant tracking system, addressing issues such as duplicate records, stalled pipelines, missing feedback, mislabeled stages, and misplaced candidates.

• Organize hiring rounds by setting up stages, interview kits, feedback forms, and permissions.

• Maintain and enhance existing templates.

• Advertise job openings on the careers page, external job boards, and community forums.

• Keep a current hiring tracker updated.

• Generate reports on pipeline volume, time to hire, stage conversion, and sources of applicants.

• Manage ATS integrations with support from IT.

• Oversee the administration of work tests and skills assessments from start to finish, including issuing, tracking, reviewer coordination, and candidate payments.

• Aid in drafting, formatting, and filing skills assessments.

• Manage the careers inbox, responding to or directing candidate inquiries.

• Support recruiters with status updates, rejections, and next-step instructions.

• Coordinate interview scheduling across various time zones.

• Assist with other administrative tasks that facilitate the progress of active hiring rounds.

• Gain exposure to application review and candidate sourcing activities.

• Provide assistance to the People Operations team as recruitment volumes fluctuate.

• Report directly to the Head of People.

⛳️ Requirements

• 1–3 years of experience in a coordination, administrative, or operations role, preferably in support of hiring processes.

• Practical experience using an applicant tracking system, CRM, or similar software.

• Proficient with spreadsheets and basic reporting tasks.

• Strong written communication skills that are clear and inviting.

• Excellent organizational skills and a keen eye for detail.

• Ability to handle confidential candidate and employee information with discretion.

• Comfortable working remotely and engaging in asynchronous communication across different time zones.

• Professional-level proficiency in English; all application materials must be submitted in English.

• Nice to have: Familiarity with Lever or a similar applicant tracking system.

• Nice to have: Experience in a rapidly growing small organization.

• Nice to have: Exposure to candidate sourcing, application review, or other recruiting tasks.

• Nice to have: Experience coordinating hiring processes across multiple countries.

• Nice to have: Ability to automate repetitive tasks using Claude and other integrations.

🏝️ Benefits

• Comprehensive health insurance program, including supplemental benefits specific to local regulations, where applicable.

• Life insurance and retirement contribution plans, if applicable in your country.

• Unlimited paid time off (PTO) with a recommended minimum of 30 days off annually (including public holidays and vacation time).

• Unlimited personal and sick leave.

• Parental leave — up to 4 months of paid leave for permanent staff with at least 12 months of tenure, prorated for those with less tenure, to be used within the first year following a child's birth or adoption.

• A flexible and generous expense policy for acquiring equipment and a wide array of productivity tools or learning and development opportunities, subject to regulations and manager approval.

• Additional benefits as determined by Epoch AI’s leadership and local availability.

• Participation in three in-person retreats each year.