Talent Acquisition Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the accuracy and cleanliness of the applicant tracking system.

• Organize hiring processes, which include stages, interview kits, feedback forms, and permissions.

• Keep templates and a current hiring tracker maintained.

• Advertise roles on the careers page, external job boards, and community platforms.

• Generate reports on pipeline volume, time to hire, stage conversion, and applicant sources.

• Manage ATS integrations with support from IT.

• Oversee the administration of work tests and skills assessments from start to finish.

• Monitor assessment responses, direct them to reviewers, and ensure candidates receive their payments.

• Assist in drafting, formatting, and organizing skills assessments.

• Handle the careers inbox, responding to or directing candidate inquiries.

• Provide updates on candidate status, rejections, and next steps.

• Coordinate interviews across various time zones.

• Support recruiters with administrative tasks.

• Gain insights into application reviews and candidate sourcing.

• Assist the People Operations team during peaks in recruiting volume.

• Report directly to the Head of People.

⛳️ Requirements

• 1-3 years of experience in a coordination, administrative, or operations role, preferably in a hiring support capacity.

• Practical experience with an applicant tracking system, CRM, or similar software.

• Proficiency with spreadsheets and basic reporting functionalities.

• Ability to communicate clearly and warmly in writing.

• Strong organizational skills and attention to detail.

• Ability to handle confidential candidate and employee information with discretion.

• Comfort working remotely and communicating asynchronously across different time zones.

• Professional proficiency in English.

• Application materials should be submitted in English.

• Experience with Lever or a similar applicant tracking system is a plus.

• Experience in a rapidly growing small organization is desirable.

• Familiarity with sourcing, application review, or other recruiting activities is beneficial.

• Experience coordinating hiring processes across multiple countries is an asset.

• Ability to automate repetitive tasks using Claude and other integrations is a bonus.

🏝️ Benefits

• Comprehensive health insurance program, including supplemental benefits tailored to local regulations as required.

• Life insurance and retirement contribution plans, where applicable in your country.

• Unlimited paid time off (PTO) with a recommended minimum of 30 days off annually (including public holidays and vacation time).

• Unlimited personal and sick leave.

• Parental leave — up to 4 months of paid leave for permanent staff with at least 12 months of tenure, prorated for those with less tenure, to be taken within the first year after a child's birth or adoption.

• A flexible and generous expense policy for purchasing equipment and a wide array of productivity tools or learning/development opportunities, subject to regulations and manager approval.

• Additional benefits as permitted at the discretion of Epoch AI’s leadership and local availability.

• Global remote work opportunities.

• Flexible working hours.

• Participation in three in-person retreats each year.