Supervisor – Proposal Management

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Manage the daily functions of the proposal team and oversee the preparation of assigned proposals from initial concept to client presentation.

• Develop consistent proposal processes while collaborating with estimators, writers, editors, graphic designers, and business development teams.

• Review proposal guidelines and provide recaps for the team.

• Prepare proposals that align with budget and timeline goals.

• Organize meetings, complete outlines, and monitor proposal progress.

• Manage team workloads, set priorities, and establish schedules.

• Create templates and timelines for collecting and updating company information.

• Assist in the printing, binding, and delivery of completed proposals to clients.

• Maintain knowledge of approved vendors, estimating methods, and project execution procedures.

• Gather project feedback and implement process improvements in future proposals.

• Ensure that finished proposals are professional, cohesive, and credible.

• Assess, design, and produce marketing materials for various business units.

• Address marketing requests and provide customer service to stakeholders within business units.

• Collaborate with the Communications department on social media, internal articles, graphic design, trade shows, conferences, and communication projects.

• Supervise Estimating Assistants by assigning tasks, providing guidance and feedback, and reviewing their performance.

• Write and deliver proposals.

• Engage in business development by nurturing existing client relationships and establishing new ones.

• Build relationships with clients, subcontractors, vendors, and colleagues; resolve issues, solicit business, and formulate estimates.

• Stay updated on technologies and processes that can reduce costs or enhance quality.

• Attend estimating meetings as necessary.

• Undertake additional tasks as directed by the supervisor.

⛳️ Requirements

• Bachelor’s Degree or an equivalent combination of education and experience.

• A minimum of 3 years of relevant experience, including 0-2 years in a leadership role, and/or training or an equivalent combination of education and experience.

• Ability to represent the company in a professional manner.

• Capacity to read and comprehend RFPs, purchase orders, contracts, and cost coding systems.

• Strong verbal and written communication skills.

• Proficiency in computer applications, including Microsoft Suite and Adobe.

• Ability to work accurately and efficiently under pressure.

• Working knowledge of established proposal processes and the ability to provide support staff with direction and feedback.

• Valid, independent U.S. work authorization; the company is unable to sponsor H-1B visas or permanent residency.

🏝️ Benefits

• Competitive salary.

• 100% employer-covered HDHP insurance premiums for employees.

• 401(k) plan with company matching.

• Options for HSA and FSA.

• Dental and Vision insurance.

• Education Assistance (Tuition Reimbursement).

• Emphasis on Work/Life balance.

• Family and employee-oriented culture.

• On-site gym facilities.

• And more!