Business Development – Proposal Coordinator

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Oversee procurement portals, bid boards, and various sources to discover RFPs, RFIs, and RFQs.

• Assist in qualifying opportunities and preparing summary recaps for leadership assessment.

• Coordinate proposal responses in collaboration with teaming partners and subcontractors.

• Organize meetings, solicit and monitor inputs, and provide status updates.

• Foster and maintain relationships with teaming partners, subcontractors, and clients.

• Structure proposal responses, including compliance matrices, outlines, and timelines.

• Draft and refine proposal sections, encompassing company qualifications, past performance, staff resumes, and standard forms.

• Sustain a reusable library of proposal content.

• Format, compile, and submit final proposal packages along with necessary forms, certifications, and attachments.

• Keep precise HubSpot records for opportunities, deal stages, contacts, deadlines, and outcomes.

• Utilize Claude and other AI tools for research, RFP summaries, compliance matrices, drafting, and content reuse.

• Assist in building agentic AI workflows for bid scanning, opportunity qualification, and HubSpot updates.

• Manage administrative business development documentation, including teaming agreements, NDAs, vendor registrations, and certifications.

• Ensure version control and maintain organized file structures.

• Monitor proposal results and provide debrief feedback to enhance future submissions.

⛳️ Requirements

• 1–3 years of experience in proposal coordination, business development support, sales operations, technical writing, or a relevant field.

• Bachelor’s degree or equivalent experience in a related domain.

• Exceptional writing, editing, and proofreading abilities with meticulous attention to detail.

• Practical experience with generative AI tools such as Claude for writing, research, or productivity enhancement.

• Strong organizational skills and capacity to juggle multiple deadlines effectively.

• Clear and professional communication skills with internal teams, partners, and clients.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Willingness to learn about government contracting, procurement processes, SDLC, and Agile methodologies.

• Ability to comply with security policies, procedures, and controls, ensuring adherence to SOC 2 requirements.

• Must have authorization to work in the U.S. without sponsorship.

• Ability to sit for extended periods at a desk and work on a computer.

• May be required to work additional hours to meet proposal submission deadlines.

• Preferred: experience with SLED or federal government proposals.

• Preferred: familiarity with setting up or utilizing agentic AI tools.

• Preferred: experience with HubSpot or similar CRM platforms.

• Preferred: knowledge of SAM.gov or state eProcurement systems.

• Preferred: background in proposal management software or content management systems.

• Preferred: interest in pursuing APMP Foundation certification.

🏝️ Benefits

• Health insurance.

• Vision insurance.

• Dental insurance.

• 401(k) retirement plan.

• Paid time off (PTO).

• Paid sick time.

• Holiday pay.

• Fully remote work arrangement.