Subaward Finance Administrator

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Analyze and interpret payment terms from federal, state, local governments, and industry sponsors to guarantee compliance with invoicing.

• Act as the main administrative contact for faculty and researchers concerning financial matters related to outgoing subawards.

• Facilitate communication with subrecipients.

• Conduct monitoring of subrecipients in line with federal regulations.

• Serve as a liaison with Procurement, Accounts Payable, Finance, and other Northeastern stakeholders.

• Assist faculty, researchers, and administrators with the financial and regulatory oversight of subawards.

• Provide operational support, which includes data management and reporting.

• Process and monitor incoming subcontract invoices via the Research Invoice Inbox.

• Obtain payment approvals from Northeastern faculty, administrators, and subrecipients.

• Update and maintain pertinent information in databases.

• Communicate with subcontract sites regarding inquiries and issues.

• Prepare and submit FFATA subaward reports.

• Collaborate yearly with Research Finance to ensure adherence to Uniform Guidance requirements.

• Support NU-RES team members and interface with KRI, Research Finance, Accounts Payable, Office of General Counsel, Procurement, and Research Compliance.

• Develop processes, procedures, and best practices for managing subaward invoices and intake.

• Identify and implement process improvements that minimize risk and enhance automation.

• Create tools and relevant resources for NU Research Enterprise Services.

• Assist management with various ad hoc assignments.

⛳️ Requirements

• Capacity to thrive in a fast-paced, deadline-oriented environment with various projects, frequent interruptions, and shifting priorities.

• Outstanding written and verbal communication abilities.

• Skills to facilitate group activities effectively.

• Ability to collaborate with individuals possessing diverse levels of sophistication and information needs.

• Proven critical thinking skills to proactively address or alleviate problems.

• Ability to foresee issues, identify solutions, and communicate effectively with all affected parties.

• Capability to work independently with minimal supervision.

• Strong judgment and discretion to resolve uncertainties and encourage effective solutions.

• Commitment to providing a customer service-oriented environment.

• Proficiency in navigating various systems and platforms efficiently.

• Bachelor’s degree is required.

• At least 1 year of relevant experience in research administration within an academic, industry, federal contracting, non-profit, or similar environment is required.

• Preferred proficiency in Microsoft Excel and SharePoint.

🏝️ Benefits

• Medical insurance.

• Vision insurance.

• Dental insurance.

• Paid time off.

• Tuition assistance.

• Wellness benefits.

• Life insurance.

• Retirement benefits.

• Commuting and transportation benefits.

• Remote work support for team members, subject to operational needs and University policies.