Staff Accountant

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee all accounting operations for Hestan Napa Restaurant independently.

• Prepare and record journal entries; analyze and reconcile general ledger, profit and loss statements, and balance sheet accounts.

• Identify and resolve discrepancies in accounting records.

• Handle accounts payable and receivable, including processing vendor invoices, customer billing, collections, and monthly account reconciliations.

• Review and reconcile daily sales from the Toast POS, including cash, credit card receipts, tips, refunds, gift cards, sales tax, processing fees, and bank deposits.

• Generate daily cash reports.

• Reconcile bank accounts, credit cards, merchant settlements, clearing accounts, and Toast deposits for the restaurant.

• Coordinate inventory counts and postings for food, beverages, and supplies at the restaurant.

• Collaborate with the General Manager and Chef to reconcile inventory balances and cost of goods sold.

• Maintain precise accounting records for the restaurant in QuickBooks.

• Process vendor invoices and payments via Bill.com, including vendor setup and W-9 documentation.

• Prepare, reconcile, and submit relevant sales and use tax returns for the restaurant.

• Assist with other tax and compliance reporting for the restaurant.

• Organize and maintain supporting documentation for restaurant expenses, intercompany charges, and financial reporting.

• Take ownership of the month-end closing process for the restaurant, including accruals, adjusting entries, reconciliations, and adherence to timely closing schedules.

• Prepare and present monthly financial statements, annual operating budgets, forecasts, and analyses comparing actual results to budgeted figures.

• Clarify key variances in revenue, labor, and food costs.

• Lead the preparation of accounting schedules and supporting documents for annual audits and requests from external accountants.

• Provide assistance to the General Manager as necessary.

• Perform any additional duties as assigned by the General Manager.

⛳️ Requirements

• Bachelor's degree in Business with a focus on Accounting or equivalent experience.

• At least 3–4 years of progressive accounting experience, ideally including independent restaurant accounting and month-end closing processes.

• Proficiency in QuickBooks is essential.

• Practical experience with Toast POS and Bill.com is highly preferred.

• Familiarity with AI tools is a plus.

• Strong computer skills with advanced proficiency in spreadsheet applications (Excel).

• Previous experience with restaurant POS-to-bank reconciliation, vendor payment workflows, Microsoft Word, and email is preferred.

• Detail-oriented with the ability to manage multiple tasks at once.

• Strong organizational and problem-solving abilities.

• Effective time management skills and the capacity to meet deadlines.

• Excellent interpersonal skills with the ability to interact effectively with all levels of staff and external vendors.

• Mental and physical capabilities necessary to fulfill job responsibilities.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Employee discounts on food and beverage.

• Health, dental, and vision insurance options.

• Flexible working hours and a supportive team environment.