Senior Proposal Coordinator

This is a fully remote position, open to applicants in Alabama, +9 more states.

📋 Description

• Oversee strategic responses to Requests for Qualifications and Requests for Proposals across all divisions and offices of the company.

• Co-manage proposal activity timelines, document development, coordination of activities, and organization alongside the Proposal Manager.

• Maintain qualification documents, manage access to third-party verifications, and ensure corporate compliance information is up-to-date.

• Collaborate with Legal/Contracts, Finance and Accounting, Safety, Quality, Marketing, Business Development, Operations, and other corporate departments.

• Analyze RFI/RFP requirements and translate them into timely, compliant, and strategically responsive documents.

• Organize kickoff, status, review, and management meetings.

• Develop response templates and oversee the progression of working drafts through to final review.

• Delegate tasks and areas of responsibility to proposal contributors.

• Conduct progress meetings and monitor the development of responses.

• Create compliance checklists and matrices.

• Incorporate, edit, and generate content from internal sources and subject-matter experts.

• Provide and adapt corporate marketing materials for inclusion in proposals.

• Execute desktop publishing, formatting, proofreading, and visual design tasks.

• Coordinate the submission and delivery of responses, including third-party uploads, printing, binding, and shipping.

• Assist with strategic and bid/proposal-related tasks as well as internal requests.

• Maintain opportunity schedules and compile data for weekly Capture Management and Opportunity reports.

• Monitor the Qualifications and Proposals inbox and transfer client documents to Microsoft Teams channels or servers.

• Sustain the firmwide content library and manage Teammate resumes.

⛳️ Requirements

• A Bachelor of Arts degree in Marketing, Public Relations, Communication, or a related field is required.

• A minimum of 7 years of marketing or proposal experience in a professional setting.

• Knowledge and experience in the marketing, business development, and/or proposal fields.

• Excellent planning, time management, and organizational abilities.

• High proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, SharePoint, Microsoft Dynamics, Adobe Acrobat, and other relevant tools.

• Strong attention to detail with a solid command of English grammar and spelling.

• Ability to collaborate effectively within a team to achieve objectives, including working with remote colleagues.

• Strong verbal and written communication skills.

• Exceptional interpersonal skills, with the ability to maintain effective working relationships with colleagues, clients, and vendors.

• A strong work ethic with a readiness to take responsibility for a diverse range of duties.

• Capacity to thrive in a fast-paced environment with the ability to multitask to meet various, concurrent deadlines and assignments.

• Commitment to customer satisfaction.

• Flexibility to work hours as required.

• Ability to sit, stand, or walk for extended periods.

• The selected candidate must be authorized to work in the United States.

🏝️ Benefits

• Paid holidays.

• Personal paid time off.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Life insurance.

• Disability insurance.

• 401(k) plan.

• A company that is 100% Teammate owned.

• Additional benefits available to eligible Teammates.