Proposal Coordinator

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Oversee proposal activities from the pre-solicitation phase through to final submission, ensuring adherence to schedules, assignments, reviews, and deadlines.

• Assist in researching government clients, acquisition pathways, contract vehicles, incumbent contractors, and forthcoming requirements.

• Analyze solicitations and create compliance matrices, proposal outlines, checklists, and submission criteria.

• Track and monitor government procurement sources and portals for opportunities, amendments, notices, and pertinent customer activities.

• Integrate inputs from growth, technical, contracts, pricing, finance, and external partners, converting their contributions into clear, compliant, and persuasive written responses.

• Write and contribute to proposal content, including executive summaries, management, past performance, and various response sections.

• Organize capture and proposal meetings, keep track of action items, and follow up with designated owners.

• Conduct desktop publishing tasks including proposal formatting, editing, quality control, document assembly, and final submission.

• Maintain a library of reusable proposal content, templates, past performance data, resumes, and corporate documentation.

• Assist in pipeline management, regular reviews, leadership reporting, and analysis of business development activities.

⛳️ Requirements

• A minimum of 5 years of experience in DoD proposal coordination, business development operations, government contracting, or a similar role.

• Excellent organizational and project management abilities.

• Outstanding attention to detail and capability to manage several deadlines simultaneously.

• Strong written communication, proofreading, and editing skills.

• Ability to work independently and take proactive steps to follow up with contributors.

• Practical experience with Shipley or comparable proposal development methodologies.

• Proficient in Google Suite and Microsoft Suite.

• Must be eligible to obtain and maintain an active U.S. Top Secret security clearance.

• Knowledge of FAR and non-FAR based government acquisitions.

• Experience in supporting DoD business development, capture, or proposal activities.

• Familiarity with technology, software, AI, defense, or engineering proposals.

• Experience using Slack.

• Experience with Salesforce.

• Legally authorized to work in the United States.

🏝️ Benefits

• Comprehensive health care plan with 100% premium coverage, including medical, dental, and vision.

• 401k plan with 5% matching.

• Paid Time Off (unlimited vacation, in addition to sick leave and public holidays).

• Flexible hybrid or remote work arrangements.

• Relocation assistance available for qualifying employees.

• Compensation is experience-based, with a commitment to offer salaries at the upper end of the market range.