Senior Paralegal – Corporate Governance, Equity Administration

This is a fully remote position, open to applicants in New York.

📋 Description

• Support the Assistant Corporate Secretary and Corporate Secretary in preparing, distributing, and maintaining board and committee meeting materials.

• Draft agendas, resolutions, minutes, and relevant supporting documents.

• Manage the calendars for boards and committees, oversee director onboarding and ongoing education, and maintain director biographical information.

• Assist in board evaluations and the administration of director and officer questionnaires.

• Keep governance policies, charters, and records for boards and committees up to date.

• Aid in the preparation and submission of SEC reports, including Forms 8-K, 10-K, 10-Q, and proxy statements.

• Supervise Section 16 matters, ensuring timely preparation and filing of Forms 3, 4, and 5.

• Stay informed on corporate governance, SEC, and Nasdaq regulations.

• Provide support for subsidiary governance issues, corporate records, minute books, stock registers, officer and director listings, and entity databases.

• Assist in administering EXL equity programs with Fidelity and international equity plans.

• Authorize settlements and distributions of director awards.

• Help with the administration of insider trading policies, managing trading window logistics, and overseeing 10b5-1 plans.

• Maintain equity trackers, securities playbooks, process documents, and databases.

• Support employee equity plans, including ESPP, international plans, grant approvals, RSU releases, and audits.

• Assist with RSU agreement forms.

• Oversee corporate insurance administration and liaise with the insurance broker.

• Provide certificates of insurance, assist with contract negotiations related to insurance, and lead renewal processes.

• Support litigation, investigations, and disputes by managing legal holds, discovery, document production, research, filings, case management, and coordination with counsel and vendors.

• Assist the Legal team with corporate projects, presentations, research, and drafting related to governance trends and best practices.

• Foster positive relationships with internal clients and external service providers.

⛳️ Requirements

• Minimum of 5 years of experience in corporate legal or paralegal roles, preferably within a public company.

• Experience in supporting a corporate secretary team and collaborating with a board of directors.

• Knowledge of SEC and Section 16 reporting regulations.

• Strong organizational skills with the capability to manage multiple priorities in a dynamic environment.

• Ability to work autonomously, take on additional responsibilities, demonstrate leadership, and collaborate effectively.

• Exceptional attention to detail, discretion, and judgment in handling sensitive matters.

• Strong written and verbal communication skills, including proficient drafting abilities.

• Experience engaging with senior stakeholders, including the General Counsel, legal team, internal clients, external counsel, and insurance brokers.

• Bachelor's degree.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Familiarity with contract lifecycle tools and legal automation software.

• Ideally familiar with BoardVantage, Nasdaq, Fidelity, and C T Corp. (HCue) platforms.

• Paralegal certificate is preferred.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Professional development opportunities and training.

• Flexible work arrangements.

• Retirement savings plans with company match.

• Generous paid time off and holiday policies.