Senior Lease Administration Associate, Abstractor

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Provide exceptional lease abstraction services across various client portfolios.

• Collaborate with internal teams and transition/regional groups to gather lease documentation.

• Review and match lease documents for completeness prior to abstraction.

• Extract essential lease and contract information into lease database systems, including CoStar.

• Document lease information in Master Document Control Logs and Document Trackers.

• Oversee abstracts and system data; ensure the accuracy and completeness of reports and data.

• Generate area, cost-schedule, and events variance reports for validation projects.

• Address document and abstraction-related inquiries from internal stakeholders.

• Uphold processes and procedures in accordance with compliance policies.

• Coordinate abstractions and oversee project assignments while double-checking process tracking.

• Analyze CAM, escalated, real estate tax, and landlord invoices for compliance with lease terms.

• Manage data entry, validation, lease document management, rent variance analysis, and rent payment processing.

• Oversee subtenant account management and third-party tenant rent billing and collections.

• Monitor critical milestone dates.

• Perform financial analysis and volume trend reporting.

• Prepare invoices and facilitate invoice processing workflows.

• Cultivate relationships with clients, vendors, and landlords.

• Collaborate with outsourcing providers.

• Enhance processes and promote team efficiencies.

• Support and lead special projects as assigned by the manager.

• Deliver projects in line with expectations, budget, and agreed specifications.

⛳️ Requirements

• Bachelor's degree is required.

• At least 3 years of experience in lease administration, real estate accounting, or property management with a focus on commercial leases.

• Expertise in lease abstraction is required.

• Previous experience with a lease administration database is preferred.

• Ability to interpret complex commercial lease language.

• Advanced financial and analytical capabilities.

• Exceptional attention to detail with high efficiency and accuracy.

• Capacity to proactively identify issues and initiate the solution process.

• Ability to analyze data and leverage technology effectively.

• Proficient in Microsoft Excel for handling large data sets.

• Competency in Microsoft Office suite, including Word, Excel, and Outlook.

• Skill in consolidating data and mastering company-specific account and database applications.

• Strong written and verbal communication abilities.

• Capability to work independently, multitask under pressure, and manage time to meet deadlines.

• Excellent interpersonal skills and the ability to interact with executive-level clients, both external and internal.

• Proficiency in building strong relationships and collaborating within various internal teams.

• Must possess authorization to work in the United States without sponsorship.

• Eagerness to learn and grow.

🏝️ Benefits

• 401(k) plan with matching contributions from the company.

• Comprehensive Medical, Dental & Vision Care.

• Paid parental leave at 100% of salary.

• Paid Time Off and Company Holidays.

• Early access to earned wages through Daily Pay.

• Supportive culture and a comprehensive benefits package that prioritizes mental, physical, and emotional health.

• Opportunities for career development, learning, and growth.

• Remote work arrangement.