Program Administration Director

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee program administration for a federal services initiative comprising more than 500 personnel.

• Coordinate workforce planning, onboarding processes, resource management, procurement support, subcontractor collaboration, security measures, PIV/GFE administration, and personnel lifecycle operations.

• Direct financial operations analysis, focusing on subcontractor funding, labor utilization, burn-rate trends, budget performance, and resource forecasts.

• Recognize delivery risks and propose corrective actions that influence funding, staffing, and contract decisions.

• Assist in financial forecasting, labor planning, funding oversight, contract action tracking, and executive reporting for a multimillion-dollar federal portfolio.

• Convert budget, staffing, utilization, and performance metrics into actionable recommendations for senior leadership.

• Facilitate matrixed coordination among program leadership, finance, contracts, recruiting, security, technology, partner services, subcontracts, procurement, and federal stakeholders.

• Ensure oversight and governance of security, PIV, and GFE administration.

• Administer security-related compliance tasks, including annual training, resource rosters, onboarding/offboarding, records management, and recurring compliance reporting.

• Monitor completion status, coordinate remediation efforts, promote knowledge transfer, and compile compliance metrics and summaries.

• Develop and enhance governance structures, reporting standards, and business processes.

• Communicate program status, operational risks, financial trends, staffing impacts, compliance metrics, and corrective-action recommendations to executive and federal stakeholders.

⛳️ Requirements

• A Bachelor’s degree is required.

• At least ten (10) years of progressive experience in program administration, onboarding, operations, personnel security, compliance support, subcontractor coordination, procurement support, and/or business process reengineering is necessary.

• Proven experience in managing team members’ daily activities and facilitating long-term career development.

• Familiarity with working alongside Government stakeholders, internal teams, subcontractors, and business operations partners.

• Experience in supporting Public Trust suitability processing, PIV credentialing, GFE provisioning, subcontractor onboarding/offboarding, procurement coordination, training compliance, records management, reporting, and workflow optimization.

• Ability to clearly present and communicate information to diverse audiences through briefings, written status reports, and executive summaries.

• Demonstrated experience in identifying and implementing process improvements, designing and documenting workflows, and developing standardized templates/job aids.

• Capability to coordinate procurement and subcontractor administration activities effectively.

• Strong analytical and problem-solving skills, with a focus on financial and operational trend analysis and data reconciliation.

• Proficiency in Microsoft 365 tools, particularly Excel and Word; knowledge of Outlook, Teams, and SharePoint is a plus.

• Ability to create accurate trackers, reports, and deliverables while ensuring data integrity and version control.

• Capacity to perform detail-oriented work in a deadline-driven environment and protect sensitive information.

• Collaborative spirit with the ability to work with internal, contractor, and Government personnel.

• Excellent oral and written communication abilities.

• Strong prioritization, time-management, and self-motivational skills.

• Must be capable of obtaining and maintaining a Public Trust clearance, which includes a successful background investigation and ongoing eligibility requirements.

• PMP certification is preferred.

• Experience with large Federal or HHS contracts is a plus.

• Proficiency in SharePoint, Excel, Microsoft Forms, Power Automate, or similar tools is preferred.

• Familiarity with Federal Travel Regulations is advantageous.

🏝️ Benefits

• Medical, Rx, Dental & Vision Insurance.

• Personal and Family Sick Time & Company Paid Holidays.

• Parental Leave.

• 401(k) Retirement Plan.

• Group Term Life and Travel Assistance.

• Voluntary Life and AD&D Insurance.

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts.

• Transit and Parking Commuter Benefits.

• Short-Term & Long-Term Disability.

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities.

• Employee Referral Program.

• Corporate Sponsored Events & Community Outreach.

• Care.com annual membership.

• Employee Assistance Program.

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance, and ID theft protection, etc.).

• Position may be eligible for a discretionary variable incentive bonus.

• Flexible benefits package.

• Flexible work arrangements available due to remote work options.