Senior HR Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee benefits administration for the US and Canada, which includes managing open enrollment, enrollments for new hires and life events, handling carrier invoices, and administering COBRA, FSA, disability, and retirement plans.

• Assist with payroll and payroll taxes across various US and Canadian pay schedules, including conducting payroll reviews, processing commissions, handling one-off earnings, managing tax registrations, and remittances, as well as overseeing W-2s and T4s.

• Take responsibility for federal, state, local, and provincial HR compliance, including necessary filings, ACA reporting, notices, posters, workers' compensation, and employee handbooks.

• Manage the onboarding process from the offer stage through the first 30 days, which encompasses HRIS setup, background checks, I-9s, work authorization reviews, orientation, maintaining employee files, and conducting check-ins.

• Provide support to employees and managers regarding employee relations, performance discussions, leaves of absence, accommodations, and return-to-work processes.

• Handle offboarding procedures, including managing final pay, issuing notices, benefits continuation, removing access, and preparing exit documentation.

• Administer Rippling HRIS workflows, implement organizational changes, generate reports, and facilitate integrations; focus on enhancing automation and documentation.

• Coordinate immigration matters and work authorizations with external legal counsel, tracking expirations and policy changes.

• Implement workplace safety initiatives, conduct training, and develop severe-weather response plans.

• Lead engagement programs, recognition initiatives, and support the performance review cycles.

• Manage relationships with HR vendors and oversee contract renewals.

• Assist in multi-office operations and help organize company events and offsites; responsibilities may expand into Operations.

⛳️ Requirements

• Approximately 4–7 years of experience as an HR generalist or in HR operations, preferably managing programs from start to finish.

• Direct experience in administering benefits for the US and Canada and supporting payroll across multiple states.

• Familiarity with Rippling or a comparable HRIS (e.g., Workday, BambooHR, Gusto, ADP), along with proficiency in generating reports and managing workflows.

• Understanding of US employment law compliance (e.g., FMLA, ACA, COBRA, I-9, wage-and-hour regulations, state leave laws).

• Possess sound judgment and discretion when handling confidential employee information.

• An organized self-starter capable of juggling multiple deadlines simultaneously, following through independently, and communicating effectively.

• Experience with Canadian payroll and benefits (including CRA remittances, provincial requirements, and group benefits/RRSP) is a plus.

• Background in coordinating employment-based immigration (H-1B, TN) with outside counsel is a plus.

• PHR, SHRM-CP, or a similar HR certification is advantageous.

• Experience in a rapidly growing startup or a multi-location organization is a plus.

• Proficiency in using automation and AI tools to optimize HR processes is a plus.

🏝️ Benefits

• Competitive Salary + Stock Options

• Comprehensive Health, Vision, and Dental Benefits

• Flexible PTO

• Monthly stipend