Senior Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver dedicated assistance to the Chief Financial Officer.

• Act as the main point of coordination for executive support services.

• Collaborate with fellow support staff to ensure seamless support for the CFO and related business operations.

• Manage intricate executive calendars, schedule and prioritize meetings, and resolve scheduling conflicts.

• Interface with C-level executives, personnel, clients, external candidates, and VIP members.

• Schedule and coordinate logistics for meetings and events while addressing general inquiries.

• Handle expense reimbursements, expense reports, and invoices.

• Organize comprehensive meeting and offsite arrangements, including catering, venue selection, and attendee coordination.

• Prepare, review, and analyze various correspondence, including letters, emails, and reports.

• Develop, edit, and update presentations and spreadsheets.

• Coordinate appointments, events, and meetings, ensuring all necessary documents, notes, materials, and presentations are prepared.

• Conduct research, compile data, and prepare documents for consideration and presentation to the executive team.

• Arrange domestic and international travel, including flights, accommodations, train tickets, rental cars, and meal reservations.

• Reconcile and approve expense reports and invoices.

• Manage electronic filing systems for organizational documents, records, and reports.

• Represent Teladoc Health with professionalism when interacting with customers, investors, Board members, and internal stakeholders.

• Assist with special projects as required.

⛳️ Requirements

• Over 10 years of prior Executive Assistant experience supporting SVP+ level executives.

• More than 5 years as a Senior Executive Assistant to a CEO, COO, or CFO-level role is preferred but not mandatory.

• Advanced proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.

• Proactive mindset with the ability to work with minimal supervision.

• Capability to multitask and thrive in a fast-paced, high-pressure environment.

• Ability to manage multiple competing priorities effectively.

• Strong written and verbal communication skills.

• Skill in triaging calls, visitors, and meetings on behalf of the executive.

• Ability to compose and distribute communications on behalf of the team with minimal oversight.

• Exceptional attention to detail and commitment to maintaining confidentiality.

• Significant discretion in handling sensitive materials and information.

• Willingness and capacity to learn new skills.

• Openness to constructive criticism and application of feedback.

• Flexibility, availability, and readiness to provide varying levels of support.

• Ability to assist in coordinating, supervising, and completing special projects.

• Quantitative aptitude is a plus.

• Familiarity with Concur is a plus.

• Must be currently authorized to work in the United States without current or future visa sponsorship.

🏝️ Benefits

• Eligibility for performance bonuses.

• Flexible vacation policy.

• 80 hours of paid sick, safe, and caregiver leave annually.

• Inclusive benefits program for employees and their families, subject to eligibility criteria.

• Opportunities for career growth and development.

• Innovative and inclusive workplace culture.