Senior Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level administrative support to various executives and senior leadership.

• Proactively oversee intricate and often changing executive calendars, arrange meetings, and manage domestic travel logistics.

• Act as a vital point of contact and trusted liaison among executives, internal teams, external partners, and clients.

• Anticipate the needs of executives, prioritize their requests, and independently address issues while escalating risks or delays when necessary.

• Maintain internal systems, documentation, records, and reports related to executive activities.

• Handle sensitive and confidential information with utmost discretion.

• Screen, prioritize, and respond to incoming meeting requests on behalf of executives.

• Prepare, organize, and track reports, presentations, data, and materials that assist in executive decision-making.

• Coordinate and execute both internal and external meetings and events, including managing logistics, distributing materials, and following up on action items.

• Plan, organize, and provide support for corporate and executive-sponsored events.

• Enhance and uphold office procedures, processes, and best practices to boost efficiency.

• Lead or assist in special projects and initiatives across various teams and stakeholders.

⛳️ Requirements

• Over 5 years of experience in an Executive Assistant or senior administrative support position, supporting C-suite or senior leadership.

• Proven ability to serve as a trusted partner to executives, demonstrating sound judgment and professionalism.

• Exceptionally organized, detail-oriented, and results-driven with a strong capacity to manage competing priorities.

• Excellent interpersonal skills, capable of building relationships and communicating effectively at all organizational levels.

• Superior written and verbal communication skills.

• Demonstrated ability to plan, prioritize, and manage a diverse and high-volume workload in a fast-paced, deadline-oriented environment.

• Experience in managing complex calendars, travel arrangements, and logistics for senior executives.

• Proven track record in planning and executing corporate and executive-level events.

• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

• Demonstrated discretion and integrity when handling sensitive and confidential information.

• Capable of working independently, taking initiative, and collaborating effectively across teams.

• High school diploma required; an associate’s or bachelor’s degree is preferred.

• Availability from Monday to Friday, 8:00 AM – 5:00 PM.

• Must meet federal employment eligibility verification requirements.

🏝️ Benefits

• Company-paid Basic Life & AD&D Insurance.

• Company-paid Short-Term and Long-Term Disability Insurance.

• Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance.

• Three Cigna medical plan options, including two High Deductible Health Plans and a Traditional Co-Pay medical plan.

• Kaiser Medical plans available in California.

• Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.

• Two comprehensive Dental Plans.

• Vision Insurance Plan.

• Dependent Care Savings Account for child and dependent care expenses.

• 14 Company-Paid Holidays, including a full week off during Thanksgiving.

• Generous paid time off program for vacations and sick days.

• Employee Assistance Plan.

• Family Medical Leave.

• Paid Parental Leave (8 weeks).

• Maternity benefits utilizing company-paid STD, any supplemental STD, plus Parental Leave (8 weeks) to allow for recovery, baby bonding, and family time.

• Adoption Assistance Reimbursement Program.

• Company-paid Concierge Services for you and your loved ones covering a range of caring needs for aging parents, young children, and life's challenges.

• 401(k) Retirement Plan with both Traditional and Roth options, including per pay period matching and an after-tax option.

• Pet Insurance.

• Personalized financial planning and guidance from Mercer Advisors professionals, available at preferred employee pricing.

• Eligibility for incentive compensation through one of Mercer Advisors’ incentive compensation programs.