Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee a variety of high-level, dynamically changing calendars.

• Arrange and address issues related to domestic and international travel; offer on-call assistance during executive trips.

• Coordinate and schedule meetings with internal employees, strategic partners, media representatives, and customers.

• Collaborate cross-functionally with other team members.

• Provide backup assistance for administrative colleagues, including the EA to the CEO, during their time off.

• Manage sensitive and confidential information.

• Assist in onboarding new executive hires in partnership with executives, IT, and HR.

• Act as a new-hire buddy and a reliable resource.

• Develop and uphold processes and standards while identifying areas for improvement.

• Organize conferences, meetings, and team offsite events, both virtually and in person.

• Facilitate early starts or late stays for company events and travel disruptions.

• Travel domestically and internationally as required.

• Boost executive productivity, foster effective communication, safeguard executive time, and contribute to Docker’s growth.

• Cultivate relationships with cross-functional teams and essential stakeholders.

• Become a leader in fostering company culture.

⛳️ Requirements

• Over 5 years of experience providing executive administrative support to multiple Vice Presidents, Directors, and/or higher-level executives across various functions and time zones.

• High level of discretion and integrity.

• Exceptional verbal and written communication skills, with a high degree of diplomacy.

• Prior experience using Gmail and Google Calendar in a professional setting.

• Strong skills in calendar management using Google Calendar.

• Experience collaborating with other executive assistants in a high-performing, fast-paced environment.

• Ability to anticipate the requirements of the executive team.

• Proven track record of booking domestic and international travel.

• Familiarity with Navan is a plus, but not mandatory.

• Strong ability to prioritize, focus, and organize daily tasks.

• Knowledge of audio-visual conferencing/event tools such as Zoom or Microsoft Teams.

• Capability to manage multiple tasks involving email, instant messaging, calendar management, and project oversight.

• Methodical and effective approach to projects and deadlines, with proactive communication on progress.

• Strong time management capabilities.

• Self-motivated and able to work both collaboratively and independently.

• Valid driver’s license.

• Valid US passport.

• Must possess the ability to work in the United States.

• Please note that Docker does not provide visa sponsorship for this position.

🏝️ Benefits

• Remote-first work environment.

• Flexible scheduling options.

• Generous paid time off (PTO).

• Quarterly Whaleness Days.

• End-of-year Whaleness break.

• Support for home office setup.

• Technology stipend of US$100 net per month.

• Annual learning and development stipend for conferences, courses, certifications, and ongoing education.

• 16 weeks of paid parental leave after six months of employment.

• Equity participation for all full-time employees.

• Comprehensive medical benefits.

• Retirement savings benefits.

• Paid holidays.

• Docker merchandise.

• Equipment setup and assistance during onboarding.

• Opportunities for learning and development.

• Support from a buddy or mentor.