Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee multiple high-priority, dynamic calendars.

• Arrange and troubleshoot both domestic and international travel; provide on-call assistance when executives are traveling.

• Coordinate and schedule meetings with employees, strategic partners, media, and clients.

• Collaborate cross-functionally with other team members.

• Offer backup support for team members on PTO, including the executive assistant to the CEO.

• Manage confidential information with an impeccable track record.

• Assist in onboarding new executive hires in partnership with executives, IT, and HR.

• Act as a new-hire buddy and a reliable resource.

• Develop and maintain processes and standards while identifying areas for improvement.

• Organize conferences, meetings, and team offsites, both virtually and in person.

• Address event and travel-related issues, including accommodating early departures or late returns when necessary.

• Travel domestically and internationally as needed.

• Carry out additional duties as assigned.

• Enhance executive productivity, facilitate effective communication, and safeguard executive time.

⛳️ Requirements

• A minimum of 5 years of experience providing executive administrative support to multiple VP and Director levels and/or above, across various functions and time zones.

• Demonstrated high level of discretion and integrity.

• Exceptional oral and written communication skills, characterized by a high degree of diplomacy.

• Previous experience utilizing Gmail and Google Calendar in a professional setting.

• Proficient calendaring skills using Google Calendar.

• Experience collaborating with other executive assistants in a high-functioning, fast-paced environment.

• Ability to anticipate the needs of the executive team effectively.

• Proven capability to arrange both domestic and international travel.

• Familiarity with Navan is preferred, but not mandatory.

• Capacity to prioritize, concentrate, and organize daily tasks efficiently.

• Knowledge of audiovisual conferencing/event tools such as Zoom or Microsoft Teams.

• Proficient multitasking abilities across email, instant messaging, calendaring, and project management.

• Methodical and effective approach to projects and deadlines, with proactive communication of progress.

• Strong time management skills.

• Self-driven and capable of working both collaboratively and independently.

• Willingness to share knowledge and raise awareness.

• Growth mindset and focus on continuous improvement.

• Active driver’s license.

• Valid US passport.

• Must be eligible to work in the United States; Docker does not provide visa sponsorship.

🏝️ Benefits

• Designed with a remote-first approach.

• Flexible work schedule.

• Generous paid time off (PTO).

• Quarterly Whaleness Days.

• End-of-year Whaleness break.

• Support for home office setup.

• Monthly technology stipend equivalent to US$100 net.

• Annual stipend for learning and development opportunities such as conferences, courses, certifications, and ongoing education.

• 16 weeks of paid parental leave after six months of employment.

• Equity offered to all full-time employees.

• Comprehensive medical benefits.

• Retirement benefits available.

• Paid holidays.

• Docker merchandise.

• Assistance with equipment setup and onboarding.

• Buddy or mentor support provided.

• Regular check-ins with management.

• Opportunities for cross-functional introductions and relationship-building.