Senior Corporate Paralegal – Global Entities

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the global entity management function throughout the entire lifecycle of both domestic and international legal entities.

• Administer U.S. and international legal entities, ensuring all jurisdictions maintain good standing.

• Manage entity data and handle filings, licenses, tax registrations, and compliance duties.

• Establish new entities, file necessary registrations and licenses, and set up bank accounts and local service providers.

• Keep the company’s organizational chart current and accurate.

• Maintain a centralized database for entity and governance information while ensuring data quality, documentation precision, and readiness for audits.

• Liaise with stakeholders, service providers, registered agents, and regulatory bodies to ensure compliance is met promptly.

• Prepare and maintain board and shareholder resolutions, written consents, minutes, and governance documentation.

• Assist with board meetings, annual general meetings, and corporate proceedings across various time zones.

• Manage powers of attorney, authorized signatory lists, notarization, apostillization, and legalization processes.

• Collaborate with tax, treasury, and finance teams on entity structuring, intercompany transactions, and transfer pricing documentation.

• Coordinate with external counsel and local agents concerning foreign corporate law and regulatory requirements.

• Support mergers and acquisitions, joint ventures, and restructuring transactions by conducting entity-level due diligence, integration, and post-closing responsibilities.

• Aid in professional licensing initiatives and address entity-related queries.

• Enhance entity management workflows through technology utilization.

• Create standard operating procedures, templates, and best-practice guides.

• Generate reports detailing the status of the entity portfolio, compliance health, and upcoming deadlines.

• Act as the main point of contact for registered agents, regulatory bodies, external counsel, and internal stakeholders.

• Assist Legal team members and staff with additional assigned responsibilities.

⛳️ Requirements

• Minimum of 3 years of experience in corporate paralegal, entity management, compliance, and/or legal operations.

• Bachelor’s degree from an accredited institution preferred.

• Equivalent work experience will also be taken into account.

• Proficiency in Microsoft Office Suite required.

• Experience in project management and advisory, construction, or energy sectors is advantageous.

• Familiarity with managing entities across various international jurisdictions is a plus.

• Understanding of corporate governance principles, statutory compliance obligations, and regulatory filing processes is preferred.

• Experience with Cogency or similar entity management software is desirable.

• Familiarity with Sam.gov registrations, renewals, and filings is a plus.

• Background in professional licensing is preferred.

• Highly organized with the ability to manage multiple priorities effectively.

• Strong oral and written communication skills are essential.

• Capacity to work independently with minimal supervision.

• Ability to manage confidential and sensitive information with discretion and integrity.

• Openness to learning new technologies and software, including generative and agentic artificial intelligence.

• Professional demeanor, strong integrity, sound judgment, attention to detail, and effective problem-solving skills.

• Alignment with the company's core values and guiding principles.

• Self-motivated, proactive, and resourceful attitude.

🏝️ Benefits

• Equal Employment Opportunity Employer.

• Inclusive environment for all employees.

• Opportunities for personal and professional growth.

• Significant responsibilities and high visibility across the organization.