Senior Corporate Paralegal

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop and oversee the global entity portfolio, which includes both domestic and international subsidiaries, joint ventures, and special-purpose entities.

• Manage annual reports, franchise tax submissions, relationships with registered agents, and qualifications for business operations.

• Coordinate the formation of entities, qualifications, mergers, dissolutions, name changes, and other lifecycle events.

• Monitor corporate compliance calendars, important deadlines, and recurring filings.

• Collaborate with finance, tax, and treasury teams on entity-related corporate actions and intercompany matters.

• Own and enhance the entity management process, focusing on data integrity and reporting.

• Maintain corporate records and minute books, including organizational documents, bylaws, operating agreements, board and shareholder consents, and certificates.

• Prepare and organize materials for board and committee meetings, including resolutions, minutes, and consents.

• Manage signature authority matrices, officer lists, director records, and authorization documentation.

• Generate governance reports, organizational charts, and summaries of corporate structures.

• Support M&A transactions through due diligence, data room management, signing and closing logistics, and post-closing integration.

• Assist with corporate restructurings, reorganizations, entity rationalization, and execution of step plans.

• Prepare and maintain intercompany agreements and transfer pricing documentation.

• Support treasury operations, including bank documentation, KYC requests, signatory updates, and corporate certifications.

• Coordinate with external counsel, accountants, financial advisors, and transaction parties.

• Draft, file, and manage routine corporate documents.

• Coordinate notarization, apostille, authentication, and legalization of corporate documents.

• Manage relationships with notaries, registered agents, embassies/consulates, and document service vendors.

• Respond to corporate document requests from auditors, counterparties, lenders, and regulators.

• Maintain well-organized digital and physical archives with retention and access controls.

• Perform additional duties as required.

⛳️ Requirements

• Strong understanding of notarization, apostille, and document authentication/legalization processes for both domestic and cross-border transactions.

• Exceptional organizational abilities, keen attention to detail, and capacity to manage competing priorities and deadlines.

• Excellent written and verbal communication skills, capable of interfacing with senior executives, board members, and external counsel.

• High level of discretion and judgment in handling confidential and sensitive information.

• Proficiency in Microsoft Office Suite, document management systems, and electronic signature platforms such as DocuSign or Adobe Sign.

• Familiarity with defense-contractor regulatory considerations, including CFIUS/FOCI, ITAR/EAR, and obligations for government contracts disclosure.

• Bachelor's degree and/or paralegal certificate from an ABA-approved program, or equivalent professional experience.

• Paralegal certifications such as PACE (NFPA) or CP/CLA (NALA).

• Over 10 years of paralegal experience, with significant in-house experience at a public or large private company.

• Extensive expertise in entity management, corporate governance, and SEC/public-company corporate operations.

• Practical experience with board portal software such as Diligent Boards or similar platforms.

• Experience in supporting M&A transactions, corporate restructurings, and multi-entity organizations.

• In-house experience at companies in aerospace, air defense, the defense industrial base, or government contracting.

• Experience in supporting public-company corporate secretarial functions, including SEC filings, proxy preparation, and logistics for annual meetings.

• Background in managing equity compensation administration, cap table management, and stock plan operations.

• Ability to obtain and maintain a Secret DoD clearance.

• U.S. Citizenship is required.

• Consistent and reliable full-time attendance.

• Professional conduct in line with company policies and practices.

🏝️ Benefits

• 401(k) retirement plan.

• Comprehensive group coverage for Medical, Dental, Vision, Disability, and Life insurance, with a portion of the premiums covered by the company.

• Funds for professional development.

• Employee Assistance Plan (EAP) offering counseling, legal assistance, and support for child and elder care.

• Equal employment opportunity.