Legal Operations, Paralegal Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage Legal’s intake process for over 10 new requests each business day; prioritize and direct requests to the appropriate owner on the same day.

• Administer standard order forms, RFP administrative packages, and documentation for customer and vendor setups.

• Recognize non-standard matters and escalate them to legal counsel.

• Oversee corporate insurance responsibilities, including coordination with brokers, renewal schedules, and certificates of insurance within two business days.

• Manage the corporate compliance calendar, encompassing annual reports, entity good standing, registered agent duties, Data Privacy Framework recertification, SAM.gov, and GSA Schedule administration.

• Oversee the legal technology stack, which includes the legal tracker, Ironclad, and template library.

• Collaborate with the AI team to establish intake rules, templates, and AI agents for order-form reviews, NDAs, and vendor assessments.

• Utilize GC AI, the Claude suite, Ironclad, and Coworker for initial legal assessments and comparisons of insurance requirements.

• Ensure the accuracy of legal materials before they are sent externally.

• Maintain organized legal operating data and produce an automated weekly leadership scorecard.

• Address sensitive issues, including HR investigations, litigation, M&A, and criminal justice data with utmost discretion.

• Report to the Lead Corporate Counsel as an individual contributor.

⛳️ Requirements

• 4+ years of experience as a paralegal or in legal operations.

• In-house experience within a SaaS or government-contracting company is highly desirable.

• Practical experience with a CLM or matter-management system (Ironclad or similar).

• Proven track record of managing certificates of insurance, corporate filings, and entity maintenance.

• Proficiency with AI tools for drafting, reviewing, and workflow management.

• Developed at least one automation or AI workflow; experience with no-code tools is acceptable.

• Strong ability to follow through and manage deadlines across a high-volume workload.

• Good judgment regarding routine matters versus those requiring attorney involvement.

• Ability to handle privileged and highly sensitive information, including criminal justice data and HR issues, with discretion.

• Minimal to no travel is expected.

• Experience with SAM.gov, GSA Schedule, or public-sector RFPs is a plus, but not mandatory.

• Paralegal or legal operations certification is a plus, but not mandatory.

🏝️ Benefits

• Competitive salary and benefits package.

• Equity participation/equity options available.

• A dynamic, flexible, and enjoyable start-up work environment.

• Opportunity to collaborate with a dedicated team in addressing one of the largest global challenges.