Senior Accounts Payable Supervisor

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise the complete accounts payable cycle, including invoice processing, coding review, approval routing, and executing payment runs.

• Handle complex or high-volume transactions and address escalated invoice discrepancies.

• Ensure accuracy, timeliness, and adherence to policies in payment disbursement processes.

• Verify and process vendor ACH setups and payment details.

• Manage relationships with vendors and act as an escalation point for account inquiries, discrepancies, and payment disputes.

• Keep vendor records accurate and maintain up-to-date W-9 and banking verification documentation.

• Oversee year-end 1099 processing, which includes reconciliation, filing preparation, and vendor communications.

• Monitor AP aging reports and manage outstanding payables to minimize aging risk.

• Assist with internal and external audits by preparing AP schedules and documentation packages and responding to auditor inquiries.

• Ensure compliance with SOX 404 internal control requirements.

• Review purchase requisitions and expense submissions for adherence to policy and proper account coding.

• Identify and escalate discrepancies, anomalies, and control gaps while providing corrective-action recommendations.

• Lead month-end close activities for AP, including accrual preparation, GL reconciliation, and cut-off verification.

• Prepare and maintain AP reporting, including aging analysis, payment metrics, and close status summaries.

• Enhance AP workflows, system configurations, and documentation practices.

• Execute other duties and special projects as assigned.

⛳️ Requirements

• A minimum of 5 years of relevant experience with a bachelor’s degree; or 3 years with a Master’s degree; or a PhD without experience; or equivalent practical experience.

• Equivalent technical education or training in a related field is accepted in place of a formal degree.

• Intermediate to advanced skills in Microsoft Excel, including VLOOKUP, pivot tables, SUMIF, and data analysis functions.

• At least 2 years of experience with NetSuite.

• Strong comprehension of GAAP, internal controls, and SOX compliance requirements.

• Solid understanding of year-end 1099 processes and W-9 compliance.

• Demonstrated ability to manage complex transactions and independently resolve escalated issues.

• Occasional travel may be necessary for team or cross-functional meetings.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• Experience in supporting internal or external audits within a public company or SOX environment.

• Familiarity with process improvement initiatives or AP system implementations.

• Coupa or equivalent procure-to-pay experience is highly preferred.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Mental wellbeing support and wellness programs.

• 401(k) plan.

• Health Savings Account (HSA).

• Flexible Spending Accounts (FSA) for medical and dependent care expenses.

• Life and disability insurance.

• Uncapped paid time off.

• Enhanced parental leave.

• Employee Assistance Program (EAP).

• Health Advocate services for claims, provider searches, and care decisions.

• Telehealth services.

• Mentorship programs.

• Opportunities for career growth and internal mobility.

• Monthly Tech Stipend.

• One-time home office setup reimbursement.

• Volunteer time off.

• Commuter benefits.

• Employee-focused programs.

• Discretionary target cash bonuses.

• Restricted stock units (subject to Board Approval).