Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Process vendor invoices and payment disbursements while verifying purchase orders, vendor details, taxes, discounts, and coding.

• Assess subcontractor invoices against purchase orders and contracts, confirming costs, retainage, and payment terms.

• Oversee the complete lien waiver and lien release process, which includes requesting, tracking, reviewing, and collecting essential documentation.

• Act as the main point of contact for lien waiver management.

• Follow up with vendors to resolve documentation issues, ensuring timely processing of payments.

• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and account-related issues.

• Conduct research and resolve intricate payment delays by tracing invoices, approvals, purchase orders, and supporting documents.

• Collaborate with Project Managers, Purchasing, and Accounting teams to address discrepancies and uphold accurate financial records.

• Leverage document management and workflow systems to route invoices and supporting documentation for review and approval.

• Assist in AP automation and process enhancement initiatives.

⛳️ Requirements

• Must possess construction or extensive lien waiver experience.

• Minimum of 2 years in a Senior or lead-level accounts payable position.

• At least 2 years of experience in a construction-specific accounts payable setting.

• A minimum of 2 years of intermediate-level experience with Excel.

• Familiarity with construction-focused systems.

• Previous lead-level experience overseeing accounts payable processes and resolving complex issues directly.

• Ability to work independently and collaboratively within a fast-paced team environment.

• Eagerness to learn, develop, and embrace new challenges.

• Strong communication skills for effective collaboration with project, purchasing, and accounting teams, as well as interaction with vendors and subcontractors.

• Interest in supporting and implementing AP automation and process improvement initiatives.

• Availability to work within a standard 40-hour work week, primarily on Central Time, with flexibility regarding start and end times.

🏝️ Benefits

• Medical, dental & vision coverage.

• Critical Illness, Accident, and Hospital coverage.

• 401(k) Retirement Plan with both pre-tax and Roth post-tax contribution options available.

• Life Insurance (Voluntary Life & AD&D for both employees and dependents).

• Short and long-term disability insurance.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Paid Time Off/Leave (PTO, Vacation or Sick Leave).

• Fully remote work option.

• Flexible start and end times within a standard 40-hour work week.

• Opportunities for growth.

• Involvement in AP automation and process improvement projects.