Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Process vendor invoices and disburse payments, ensuring verification of purchase orders, vendor details, taxes, discounts, and coding.

• Evaluate subcontractor invoices in relation to purchase orders and contracts, confirming costs, retainage, and payment conditions.

• Oversee the complete lien waiver and lien release process, which includes requesting, tracking, reviewing, and collecting necessary documentation.

• Act as the main contact for lien waiver administration.

• Follow up with vendors to address and resolve documentation issues.

• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and account-related concerns.

• Research and address complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.

• Collaborate with Project Managers, Purchasing, and Accounting teams to rectify discrepancies and ensure accurate financial records.

• Utilize document management and workflow systems to route invoices and supporting documentation for review and approval.

• Assist in AP automation and process enhancement initiatives.

⛳️ Requirements

• Must possess construction or substantial lien waiver experience.

• A minimum of 2 years in a Senior or lead-level accounts payable role.

• At least 2 years of experience in a construction-specific accounts payable setting.

• 2+ years of intermediate experience with Excel.

• Familiarity with construction-focused systems.

• Prior lead-level experience in overseeing accounts payable processes and resolving complex issues.

• Capability to work independently and collaborate within a fast-paced team environment.

• Eagerness to learn, grow, and embrace new challenges.

• Strong communication skills for effective collaboration with project, purchasing, and accounting teams, as well as interaction with vendors and subcontractors.

• Interest in supporting and adopting AP automation and process improvement initiatives.

• Ability to work within a standard 40-hour work week, primarily on Central Time.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan with options for pre-tax and Roth post-tax contributions.

• Life Insurance (Voluntary Life & AD&D for both the employee and dependents).

• Short and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Paid Time Off/Leave (PTO, Vacation, or Sick Leave).

• Option for fully remote work.

• Flexible start and end times within a standard 40-hour work week.

• Opportunities for growth.

• Chance to contribute to AP automation and process improvement initiatives.