Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Process vendor invoices and payment distributions, ensuring verification of purchase orders, vendor details, taxes, discounts, and coding.

• Review subcontractor invoices against purchase orders and contracts, confirming costs, retainage, and payment terms.

• Oversee the complete lien waiver and lien release process, which includes requesting, tracking, reviewing, and gathering necessary documentation.

• Act as the main point of contact for lien waiver management.

• Follow up with vendors to resolve documentation issues, ensuring prompt payment processing.

• Reconcile vendor statements, investigating outstanding balances, missing invoices, payment discrepancies, and account-related issues.

• Research and address complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.

• Collaborate with Project Managers, Purchasing, and Accounting teams to resolve discrepancies and maintain precise financial records.

• Utilize document management and workflow systems to route invoices and supporting documents for review and approval.

• Assist in AP automation and process enhancement initiatives.

⛳️ Requirements

• A minimum of 2 years of senior or lead-level accounts payable experience.

• At least 2 years of substantial experience in a construction-specific accounts payable setting.

• Over 2 years of experience dealing with lien waivers.

• More than 2 years of intermediate-level proficiency in Excel.

• Familiarity with construction-oriented systems.

• Previous lead-level experience providing direct oversight of accounts payable processes and resolving complex issues.

• Capability to work autonomously and cooperate within a fast-paced team environment.

• Strong communication skills for collaborating with project, purchasing, and accounting teams, as well as engaging with vendors and subcontractors.

• Eagerness to support and embrace AP automation and process improvement initiatives.

• Willingness to learn, develop, and tackle new challenges.

• Ability to work within a standard 40-hour week, primarily on Central Time.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Critical Illness, Accident, and Hospital coverage.

• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions.

• Life Insurance (Voluntary Life & AD&D for the employee and dependents).

• Short- and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Time Off/Leave (PTO, Vacation, or Sick Leave).

• Fully remote work option available.

• Flexible start and end times within a standard 40-hour work week.

• Opportunities for growth.

• Chance to support AP automation and process improvement initiatives.