Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Process vendor invoices and payment disbursements, ensuring the verification of purchase orders, vendor information, taxes, discounts, and coding.

• Review subcontractor invoices against purchase orders and contracts to validate costs, retainage, and payment terms.

• Oversee the complete lien waiver and lien release process, including the request, tracking, review, and collection of necessary documentation.

• Act as the primary contact for lien waiver administration.

• Follow up with vendors to resolve documentation issues, ensuring timely processing of payments.

• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and account issues.

• Research and address complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.

• Collaborate with Project Managers, Purchasing, and Accounting teams to resolve discrepancies and maintain precise financial records.

• Utilize document management and workflow systems to route invoices and supporting documentation for review and approval.

• Support accounts payable automation and process enhancement initiatives.

⛳️ Requirements

• Must possess construction/extensive lien waiver experience.

• 2+ years of experience in a Senior or lead-level accounts payable role.

• 2+ years of extensive experience in a construction-specific accounts payable environment.

• 2+ years of intermediate-level proficiency with Excel.

• Familiarity with construction-focused systems is required.

• Previous lead-level experience providing direct oversight of accounts payable processes and resolving complex issues.

• Ability to work independently while also collaborating within a fast-paced team environment.

• Eagerness to learn, grow, and embrace new challenges.

• Strong communication skills to collaborate with project, purchasing, and accounting teams, as well as liaise with vendors and subcontractors.

• Interest in supporting and adopting accounts payable automation and process improvement initiatives.

• Capacity to work within a standard 40-hour work week, primarily aligned with Central Time.

• No specific educational credential required.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan with options for pre-tax and Roth post-tax contributions.

• Life Insurance (Voluntary Life & AD&D for the employee and dependents).

• Short and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Time Off/Leave (PTO, Vacation, or Sick Leave).

• Option for fully remote work.

• Flexible start and end times within a standard 40-hour work week.

• Opportunities for growth.

• Chance to support accounts payable automation and process improvement initiatives.