Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Process vendor invoices and payment disbursements while verifying purchase orders, vendor details, taxes, discounts, and coding.

• Assess subcontractor invoices against purchase orders and contracts, ensuring costs, retainage, and payment terms are validated.

• Oversee the complete lien waiver and lien release process, which includes requesting, tracking, reviewing, and collecting necessary documentation.

• Act as the main point of contact for lien waiver management.

• Follow up with vendors to resolve documentation issues and guarantee timely processing of payments.

• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and account-related issues.

• Investigate and resolve complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.

• Collaborate with Project Managers, Purchasing, and Accounting teams to address discrepancies and uphold accurate financial records.

• Utilize document management and workflow systems to route invoices and supporting documents for review and approval.

• Assist in AP automation and process improvement initiatives.

⛳️ Requirements

• Must possess construction/extensive lien waiver experience.

• At least 2 years of senior or lead-level accounts payable experience.

• Minimum of 2 years of significant experience in a construction-specific accounts payable environment and with lien waivers.

• 2+ years of intermediate-level proficiency in Excel.

• Familiarity with construction-focused systems.

• Previous lead-level experience overseeing accounts payable processes and resolving complex issues directly.

• Capability to work independently as well as collaboratively in a fast-paced team setting.

• Eagerness to learn, grow, and embrace new challenges.

• Strong communication skills for collaborating with project, purchasing, and accounting teams while liaising with vendors and subcontractors.

• Interest in supporting and adopting AP automation and process improvement initiatives.

• Availability to work within a standard 40-hour work week.

• Location in or near Sacramento, California, USA is required; fully remote work is available.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions.

• Life Insurance (Voluntary Life & AD&D for the employee and dependents).

• Short and long-term disability benefits.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Time Off/Leave (PTO, Vacation, or Sick Leave).

• Fully remote work option.

• Flexible start and end times within a standard 40-hour work week.

• Opportunities for growth.

• Engagement in AP automation and process improvement opportunities.