Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in Oklahoma.

📋 Description

• Handle vendor invoices and payment disbursements, ensuring verification of purchase orders, vendor details, taxes, discounts, and coding.

• Assess subcontractor invoices against purchase orders and contracts, confirming costs, retainage, and payment terms.

• Oversee the complete lien waiver and lien release process, which includes requesting, tracking, reviewing, and gathering necessary documentation.

• Act as the main point of contact for lien waiver management.

• Communicate with vendors, address documentation issues, and guarantee prompt payment processing.

• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and account problems.

• Research and resolve complicated payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.

• Collaborate with Project Managers, Purchasing, and Accounting teams to rectify discrepancies and uphold accurate financial records.

• Utilize document management and workflow systems to route invoices and supporting documents for review and approval.

⛳️ Requirements

• Must possess experience in construction and extensive knowledge of lien waivers.

• At least 2 years of senior- or lead-level accounts payable experience.

• Minimum of 2 years of significant experience in a construction-specific accounts payable environment, particularly with lien waivers.

• A minimum of 2 years of intermediate-level proficiency in Excel.

• Familiarity with construction-focused systems is essential.

• Previous lead-level experience overseeing accounts payable processes and resolving complex issues.

• Capability to work independently as well as collaborate within a dynamic team setting.

• Excellent communication skills for partnering with project, purchasing, and accounting teams, as well as liaising with vendors and subcontractors.

• Eagerness to learn, develop, and embrace new challenges.

• Interest in supporting and adopting AP automation and process enhancement initiatives.

• Ability to work within a standard 40-hour work week, primarily on Central Time.

🏝️ Benefits

• Medical, dental & vision coverage.

• Coverage for Critical Illness, Accident, and Hospital events.

• 401(k) Retirement Plan featuring pre-tax and Roth post-tax contributions.

• Life Insurance options (Voluntary Life & AD&D for the employee and dependents).

• Short- and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Time Off/Leave options (PTO, Vacation, or Sick Leave).

• Fully remote work option available.

• Flexible start and end times within a standard 40-hour work week.

• Opportunities for growth.

• Initiatives for AP automation and process improvements.