Senior Accounts Payable Officer

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take charge of and oversee the complete Accounts Payable function.

• Process supplier invoices using the AP automation platform, guaranteeing timely approvals and compliance with internal controls.

• Review and categorize non-purchase-order invoices to the correct general ledger accounts and cost centres.

• Prepare and record monthly accrual journals for unreceived invoices and other accounts payable-related accruals.

• Manage scheduled payment runs, ensuring precision, punctuality, and adherence to delegated authorities.

• Conduct supplier statement reconciliations, including the GRNI account, and address any discrepancies.

• Review and process employee expense claims in line with company policies.

• Serve as the primary Accounts Payable subject matter expert for stakeholders throughout the organization.

• Lead the optimization of AP systems, automation, and workflows through ongoing improvement initiatives.

• Maintain the accuracy of AP data and records with suitable supporting documentation.

• Cultivate and sustain supplier relationships while managing supplier queries, disputes, and payment-related issues.

• Ensure adherence to tax legislation, audit standards, and company policies.

• Assist with month-end closing activities and financial reporting requirements.

• Collaborate with Finance, IT, and operational teams on system enhancements and broader business initiatives.

• Educate stakeholders on best-practice Accounts Payable processes and procurement-to-payment controls.

⛳️ Requirements

• Significant experience managing the end-to-end Accounts Payable processes in a medium to large organization.

• Proven ability to work independently and take ownership of results in a stand-alone role.

• Strong experience with AP automation solutions and a history of driving process improvements.

• Previous experience in a fast-paced FMCG environment, with insights into supplier dynamics, cost control, and operational urgency.

• Practical experience with AP automation tools featuring OCR capabilities or similar platforms, with a solid understanding of automated invoice workflows.

• Familiarity with Infor M3 ERP or similar enterprise systems, confidently navigating financial modules and coding transactions.

• Experience in coding non-PO invoices to the general ledger, with a robust understanding of cost centre and account structures, including the GRNI account.

• Capability to prepare and record monthly accrual journals and assist with financial closing activities.

• High proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis; basic knowledge of Word and Outlook.

• Continuous improvement mindset, with a track record of identifying and implementing automation or efficiency enhancements in AP processes.

• Keen attention to detail and strong problem-solving abilities, with the capacity to investigate and resolve discrepancies independently.

• Clear and professional communication style, with the ability to effectively engage with internal stakeholders and external suppliers.

• Team-oriented attitude and a willingness to support broader finance team objectives.

🏝️ Benefits

• Work-from-home flexibility.

• Monday to Friday work schedule.

• Operating hours from 5:30 AM to 2:30 PM Manila Time.

• Observance of Australian holidays.