Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the daily accounts payable cycle from invoice receipt to payment and bank reconciliation.

• Manage the accounts payable inbox, respond to vendor inquiries, and address overdue balances.

• Review, code, and process vendor invoices in Rippling Spend, ensuring appropriate approvals, GL coding, and supporting documentation.

• Handle Rippling Spend policies, administrative responsibilities, vendor master data, W-9 forms, banking information, and payment terms.

• Prepare bi-monthly ACH, wire, and check payment runs.

• Create payment proposals for approval and ensure payments are accurately posted in NetSuite.

• Adhere to controls to prevent duplicate or fraudulent payments and verify changes to vendor bank details.

• Review and authorize corporate card expenditures and expense reports in accordance with company policy.

• Follow up on missing receipts, incorrectly coded transactions, and policy deviations.

• Issue corporate cards, manage credit limits, and reconcile card statements with the general ledger on a monthly basis.

• Apply and match daily bank transactions in NetSuite and investigate any unmatched or unusual items.

• Initiate and document fund transfers between company bank accounts.

• Conduct monthly bank reconciliations for designated US entity accounts.

• Assist with month-end closing through supplier account maintenance, aging report analysis, and account reconciliations.

• Identify and implement improvements to the reconciliation and closing processes with the US Controller's consent.

• Maintain and update accounting procedures, standard operating procedures (SOPs), and the Company Travel and Expense Policy.

• Aid in 1099 preparation, audit requests, and sales and use tax reviews.

• Provide support for system implementation and integration projects as required.

• Report directly to the Financial Controller and collaborate closely with the FP&A team, budget owners, and vendors.

⛳️ Requirements

• A minimum of 3 years of comprehensive accounts payable experience.

• An associate's or bachelor's degree in accounting or finance, or equivalent relevant experience.

• Experience working remotely as part of a distributed Accounting & Finance team.

• Practical experience with automated accounts payable or expense workflows such as SAP Concur, Coupa, Bill.com, or Tipalti.

• Proficient knowledge of NetSuite, encompassing vendor bills, payment processing, and the bank matching module.

• Experience in preparing payment runs via ACH, wire, and check, as well as managing fund transfers between bank accounts.

• Background in reviewing and approving corporate card transactions against policies.

• Strong understanding of accounts payable internal controls, 1099 reporting, and month-end closing procedures.

• Intermediate proficiency in Excel, including functions like XLOOKUP, pivot tables, and reconciliations.

• Keen attention to detail, effective written communication skills, and sound judgment regarding confidential financial information.

• Experience in researching and resolving discrepancies.

🏝️ Benefits

• Equal employment opportunities and a commitment to preventing discrimination and harassment.

• Full-time employment status.

• Flexible remote work arrangement.