Senior Purchasing and Accounts Payable Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Generate, process, and oversee purchase orders in NetSuite, ensuring precise vendor details, coding, financial classifications, documentation, and necessary approvals.

• Evaluate purchase order requests for completeness and adherence to established purchasing policies and approval standards.

• Manage amendments, adjustments, and closures of purchase orders.

• Conduct monthly assessments of open purchase orders, identifying aged balances, inactive commitments, completed services, and other items that need follow-up.

• Collaborate with department leaders to verify outstanding commitments and address discrepancies between purchase orders, invoices, and contractual balances.

• Assist with accounts payable functions, including invoice examination, coding, purchase order matching, vendor onboarding, and payment preparation.

• Aid in monthly and quarterly closing processes by pinpointing outstanding invoices, vendor accruals, and possible unrecorded liabilities.

• Keep precise records of purchasing and accounts payable to support internal controls and financial reporting.

• Recognize opportunities to enhance purchasing, invoice processing, and related finance procedures as organizational complexity grows.

• Provide assistance with additional accounting tasks and special projects as necessary.

⛳️ Requirements

• Bachelor’s or associate degree in accounting, finance, business administration, or a related field, or equivalent relevant experience.

• Proven experience in independently managing accounts payable and purchasing functions in a fast-paced, high-volume setting.

• Familiarity with purchase orders, invoice processing, vendor records, and related financial documentation.

• Excellent attention to detail, organizational skills, and ability to follow through.

• Capability to manage multiple priorities, meet deadlines, and work autonomously.

• Strong communication skills with the ability to collaborate effectively across various functions.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• NetSuite experience is highly preferred.

🏝️ Benefits

• Remote work option.