Accounts Payable Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and manage the accounts payable email inbox, addressing inquiries and directing requests to the relevant team members.

• Input, examine, and confirm vendor invoices for accuracy, completeness, coding, and necessary documentation.

• Assist with payment runs on Tuesdays and Fridays by evaluating outstanding invoices, due dates, discounts, and payment eligibility.

• Request and assess monthly vendor statements, reconciling them with internal records.

• Investigate and resolve inconsistencies between purchase orders, vendor invoices, and statements.

• Address vendor inquiries regarding invoices, payment status, and account discrepancies.

• Collaborate with AP associates and sales team members for follow-ups and information exchange.

• Maintain organized, precise, and up-to-date accounts payable records.

• Ensure prompt and accurate invoice processing, timely resolution of discrepancies, appropriate selection for payment runs, timely inquiries, well-organized AP records, and adherence to deadlines.

⛳️ Requirements

• 1–2 years of experience in accounts payable, invoice processing, or a related finance or accounting role.

• Exceptional attention to detail and proven accuracy in high-volume data entry or transaction processing.

• Capability to juggle multiple priorities and meet tight deadlines in a fast-paced environment.

• Excellent written and verbal communication skills for managing vendor and internal inquiries.

• Basic knowledge of invoice matching, payment terms, due dates, and discrepancy resolution.

• Proficiency in Microsoft Office, especially Excel and Outlook.

• Ability to quickly learn accounting systems and internal processes.

• Reliable internet connection and a conducive home office setup for remote work.

• Experience with NetSuite or another ERP or accounting system is preferred.

• Preferred experience in reconciling vendor statements and addressing invoice discrepancies.

• Familiarity with purchase orders, payment terms, early payment discounts, and payment runs is preferred.

• An Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.

🏝️ Benefits

• Fully remote work arrangement.

• Suitable home office setup for remote work.

• Reliable internet connection requirement.