Sales Contract Manager – Publishing

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage the complete lifecycle of contracts for institutional subscriptions and special agreements.

• Assess and modify contracts, amendments, and provisions utilizing manual and AI tools to ensure licensing terms align with APS and industry standards.

• Partner annually with the Sales Support Manager and Support team to evaluate and gather licenses for single-site licenses.

• Address inquiries concerning contract terms in accordance with APS policy and standards.

• Guarantee precision in contract data within Salesforce CRM.

• Supervise the licensing workflow in the CRM and ensure data collection accuracy.

• Act as the primary expert for the IVO licensing AI tool and keep APS informed about updates and licensing SOPs.

• Collaborate with both internal and external stakeholders to assess and resolve licensing terms for Consortia, Open Access, and other special sales agreements.

• Serve as the main point of contact for legal, finance, and sales teams seeking agreements or analyzing contract data.

• Ensure that single-site user licenses are collected on an annual or bi-annual basis.

• Create complex licensing agreements for the Sales team.

• Evaluate Supplier and Purchase Order terms during the licensing review process.

• Review inquiries regarding license modifications, amendments, and additional provisions.

• Monitor special licensing procurement processes for consortia, corporate, and government sales.

• Organize contract records and logistics within the CRM database and institutional portal.

• Draft licensing agreements using standardized legal playbooks and pre-approved clauses.

• Maintain an updated library of clauses with legally compliant templates and alternative negotiation language in IVO.

• Track expiration dates and keep automated renewal alerts active.

• Conduct standard administrative tasks, including meetings, filing, and scanning.

• Execute other license-related responsibilities as assigned.

⛳️ Requirements

• An associate degree is required; an Associate in business administration, finance, marketing, pre-law, or LIS is preferred.

• A Bachelor's degree is preferred.

• Paralegal certification is preferred.

• A minimum of 5 years of experience in contract management, paralegal work, or similar roles such as publishing, contract, or library administration.

• Experience at a publishing firm or association is preferred.

• Advanced understanding of scholarly publishing contracts, licensing, and negotiation.

• Proficient knowledge of Open Access trends and publishing.

• Advanced data analysis skills and expertise in software, including CRM, Salesforce, MS Office Suite, and Google Suite.

• Exceptional customer service and communication abilities.

• Strong problem-solving skills, attention to detail, independence, and ability to work collaboratively.

• Capacity to adapt to rapidly changing schedules and the evolving publishing landscape, including licensing terms and deal types.

• Experience utilizing CLM resources and AI-assisted reviews to expedite legal evaluations and identify non-standard deviations.

• Willingness to travel up to 10% for events, meetings, APS offices, and off-site locations.

• Must be responsive during the core work hours of the Eastern Time zone.

• Candidates must be eligible to work from within the United States.

🏝️ Benefits

• Flexible schedules and the option to work remotely.

• 8% employer-paid retirement contribution.

• Investment advisory services at 100% employer expense.

• Medical benefits with PPO or HDHP options available.

• Employer contributions to FSA or HSA accounts, eligibility depending on medical plan enrollment.

• Lifestyle Spending benefit of up to $1,500.00 (USD) fully funded by the employer.

• Vision benefits with individual and dependent coverage fully paid by the employer.

• Basic Life & Accident insurance with employee coverage at no cost to the employee.

• Supplemental Life & Accident insurance available, including coverage for spouses and dependent children.

• Disability insurance with employee coverage fully paid by the employer.

• Optional Accident & Critical Illness insurance.

• Flexible spending accounts for Healthcare, Commuter, and Dependent care.

• Vacation entitlement of 15 days annually.

• Generous holiday leave with 17 paid office closures, including a week-long closure at the end of December.

• Personal leave of 4 days annually.

• Volunteer leave of 1 day annually.

• Sick leave of 10 days annually.

• Bereavement & Compassion leave ranging from 2 to 15 days based on the nature of loss.

• 12 weeks of employer-paid family leave.

• College tuition reimbursement program.

• 100% employer-paid job-related seminars and continuing education.

• Professional Certification/Recertification fully funded by the employer.

• Training and professional development opportunities, including access to on-demand LinkedIn Learning courses.

• Employee Assistance Program available.

• Mindfulness Meditation classes offered live and on-demand.

• Up to 10% travel required for events and meetings.

• APS does not provide relocation assistance or cover relocation costs.