Sales and Marketing Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct daily follow-ups each morning and afternoon regarding ongoing orders.

• Collaborate with suppliers to ensure timely receipt of purchase orders and proofs, facilitate on-time shipping, and provide tracking information to clients via AfterShip.

• Anticipate requirements and prepare necessary materials in advance of meetings.

• Assist in follow-ups related to specification samples, product samples, and presentations.

• Create marketing materials tailored to the industry, including flyers, sell sheets, and presentations using Canva.

• Develop and schedule social media content across platforms such as Instagram, LinkedIn, and others.

• Aid in the planning and execution of email campaigns through HubSpot.

• Design flyers and additional marketing collateral.

• Support reorder and thank-you initiatives.

• Utilize ESP, SAGE, or similar tools to source promotional items, gather pricing, and develop client presentations.

• Prepare and oversee requests for proposals, including outreach to vendors and collection of quotes.

• Coordinate with suppliers for pricing, samples, and timelines.

• Build and manage client-facing online stores using platforms like Shopify, BrightStores, commonsku, Chipply, or similar solutions.

• Maintain product knowledge to recommend solutions based on client needs and industry trends.

• Support HubSpot CRM workflows by updating contact records, creating lists, assigning tasks, and monitoring deals.

• Organize and execute projects using Monday.com boards, automations, and task tracking.

• Ensure that client projects, follow-ups, and deadlines are properly logged and progressing.

⛳️ Requirements

• Bachelor’s degree in Marketing, Business Administration, or a related field.

• At least 2 years of experience in executive support, project coordination, or marketing.

• Preferred experience in the promotional products industry or a creative agency.

• Strong verbal and written communication skills in English.

• Ability to work overnight or graveyard shifts aligned with Philippine time or within US operating hours.

• Proficiency in Canva, HubSpot, and Monday.com.

• Familiarity with ESP, SAGE, or similar product sourcing tools.

• Working knowledge of online store platforms such as Shopify, BrightStores, or similar.

• Experience with Adobe Creative Suite.

• Background in the promotional product or apparel industry.

• Experience in drafting or responding to RFPs.

• Proficiency with social media scheduling tools (e.g., Later, Planoly).

• Experience in customizing or administering Shopify stores.

• Strong communication skills coupled with a problem-solving mindset.

• Excellent multitasking and prioritization abilities.

• Ability to collaborate effectively with others and be a team player.

• Comfortable with technology and eager to learn various software applications.

• Attention to detail and accuracy with information.

🏝️ Benefits

• Competitive salary packages that lead the industry.

• Permanent remote work arrangement.

• Company-provided equipment.

• Government-mandated benefits and employer contributions.

• Internet stipends available upon regularization.

• HMO coverage upon regularization (with an option to enroll as early as Day 1).

• Paid time off credits and service incentive leaves.

• Major company live events in spring and winter.

• Monthly virtual employee appreciation events.

• Access to company-sponsored career skills training courses.

• A company culture that prioritizes your personal and professional development.