Research Administrator, Pre-Award III

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the daily operations of a team of Pre-Award Specialists.

• Oversee workload allocation and communicate concerns to the Research Administration Services Director.

• Offer support and guidance to team members.

• Collaborate with the RAS Director regarding pre-award tasks, problem resolution, and workload management.

• Organize inter-team meetings with the Post-Award team lead to enhance collaboration.

• Manage pre-award processes for a designated portfolio of grants and contracts.

• Oversee daily operations and objectives for the specified portfolio.

• Contribute insights and suggestions as part of a cross-functional team.

• Ensure efficient workflow and compliance with quality standards.

• Assist faculty and principal investigators in the development, preparation, and submission of grant and contract proposals.

• Ensure applications adhere to agency and university guidelines, timelines, and deadlines, including the Just-In-Time process.

• Enter and route proposals promptly for review.

• Obtain sub-award documents from collaborating institutions.

• Assist with budget preparation and justifications, ensuring accuracy and consistency.

• Review budgets for compliance with sponsor and university standards and verify financial details and overhead rates.

• Offer advice to principal investigators regarding administrative requirements, budget modifications, and revisions.

• Coordinate and evaluate proposal components such as biosketches and facilities and resources.

• Review proposals to ensure they meet sponsor requirements regarding budgets, formatting, fonts, and page limits.

• Monitor and manage proposal routing in accordance with university protocols and institutional signature requirements.

• Acquire signatures as necessary.

• Track proposal status and inform principal investigators about research protection protocol requirements and deadlines.

• Collaborate with central, school, department, and division offices on research proposals.

• Perform additional responsibilities as needed.

⛳️ Requirements

• A Bachelor's degree and five years of relevant experience in grants and contracts OR a comparable combination of education, training, and experience.

• Familiarity with federal regulations and rules related to research grant and/or contract activities.

• Proficiency in MS Office Suite software.

• Significant pre-award research administration experience within a complex academic or healthcare setting.

• Strong knowledge of federal sponsors, particularly National Institutes of Health (NIH) policies, procedures, and proposal requirements.

• Experience with non-federal sponsors, such as foundations, industry partners, and other funding organizations.

• Understanding of Uniform Guidance regulations, cost-sharing requirements, indirect cost methodologies, budget development, proposal review, and sponsor compliance expectations.

• Ability to interpret and apply sponsor guidelines effectively.

• Capability to provide strategic advice to investigators and departmental staff.

• Ability to manage intricate funding proposal reviews while ensuring accuracy and compliance.

• Availability to work during Eastern (EST) time zone business hours may be required.

• Primary work location must not be in New Jersey, Alaska, Hawaii, any U.S. territory, or outside the United States.

🏝️ Benefits

• Remote work with occasional visits to an Emory University location.

• Potential for Eastern (EST) time zone business hours.

• Commitment to equal opportunity employment.

• Reasonable accommodations available for qualified individuals with disabilities.

• Access to Emory University programs and facilities without discrimination.