Recruitment Assistant – Latin America

This is a fully remote position, open to applicants in Argentina.

📋 Description

• Provide support to HR consultants across multiple client accounts in the healthcare, behavioral health, nonprofit, and multi-unit sectors.

• Post job openings, screen candidates, schedule interviews, communicate with applicants, and manage applicant tracking systems.

• Conduct reference checks, initiate background investigations, and verify licenses or credentials.

• Prepare offer letters and new-hire packets, gather I-9s and onboarding documentation, set up employees in client HRIS systems, and monitor onboarding checklists.

• Process separation documentation, maintain records and checklists, and update HRIS systems accordingly.

• Draft and format job descriptions, offer letters, policies, forms, templates, and employee communications utilizing AI tools and client templates.

• Create SOPs and process guides for HR workflows, documenting procedures in client HRIS platforms.

• Ensure accurate maintenance of employee records across HRIS and payroll systems, generate reports, and reconcile data between platforms.

• Conduct audits on PTO, personnel files, headcount, roster reconciliations, and compliance tracking.

• Manage and prioritize consultant and client HR inboxes, draft responses, highlight urgent matters, and route requests appropriately.

• Transform meeting transcripts and consultant notes into actionable items and create, track, and update tasks in Asana.

• Utilize Claude and other AI tools to draft documents, summarize calls, analyze data, and optimize HR tasks.

• Assist in developing and maintaining Corel's HR Q&A library, SOPs, and templates.

• Perform additional HR support tasks as assigned by the consultant.

⛳️ Requirements

• Availability for full-time work.

• A minimum of 3 years in HR administration, HR coordination, or HR assistant roles, or equivalent education and degree in Human Resources.

• Practical experience with at least one major HRIS, such as ADP, Gusto, Paylocity, or a similar platform.

• Familiarity with AI tools; experience with Claude is highly preferred, along with familiarity with ChatGPT or Gemini.

• Proficient in Google Workspace, including Gmail, Meet, Chat, Docs, Sheets, and Drive.

• Experience with Asana or comparable project management tools like Monday, ClickUp, or Trello.

• Strong data management capabilities in Excel and Google Sheets, including knowledge of formulas, lookups, filtering, and data cleanup.

• Ability to comprehend SOPs, process documents, or training guides.

• Understanding of the basic employee lifecycle: recruiting, onboarding, employee record management, and offboarding.

• Exceptional attention to detail when handling confidential employee information.

• Capability to manage multiple clients and priorities simultaneously while communicating effectively with consultants.

• Excellent written and verbal communication skills in both English and Spanish.

• Ability to collaborate with a team and respond to requests promptly.

• US-based HR experience is considered a plus.

• Candidates should specify the HRIS platforms they have used and the tasks they performed on each.

• Ability to verify licenses or credentials as required by specific roles.

🏝️ Benefits

• Flexible remote/home-based work arrangement.

• Training on internal Asana workflows and templates.

• Instruction on client AI workflows and Claude projects.

• Training on client-specific HRIS platforms.

• Guidance on company-specific processes and SOPs.

• Training regarding client-specific HR procedures and compliance requirements.