Recruiting Coordinator – Temporary Assignment

This is a fully remote position, open to applicants in Washington.

📋 Description

• Manage virtual and in-person interviews across various time zones, including coordinating calendars, meeting links, conference rooms, interview materials, and schedule modifications.

• Act as a friendly and responsive point of contact for candidates, recruiters, hiring managers, and interviewers.

• Assist with onsite interview logistics, which entails candidate travel arrangements, itineraries, accommodations, and expense-reimbursement coordination.

• Ensure accurate maintenance of candidate, interview, and job information in Greenhouse while consistently documenting recruiting activities.

• Compile and distribute the weekly interview scheduling report.

• Identify scheduling delays or risks and follow up on pending actions.

• Oversee the employee referral-bonus report and tracker.

• Collaborate with recruiters and Talent Acquisition Operations to verify referral eligibility and prepare approved referrals for processing.

• Assist in interview-plan readiness, debrief scheduling, candidate communications, and other recruiting process activities.

• Monitor recruiting activities, service levels, and process challenges to uncover opportunities for continuous improvement.

• Manage candidate and employee information with professionalism, discretion, and confidentiality.

⛳️ Requirements

• Minimum of 2 years of experience in recruiting coordination, human resources, operations, or administrative support.

• Proven experience in coordinating complex schedules involving multiple stakeholders and time zones.

• Exceptional organizational skills with the ability to balance competing priorities accurately and follow through effectively.

• Outstanding written and verbal communication abilities.

• Proficient in Microsoft Outlook, Teams, Excel, and Word.

• Familiarity with applicant tracking systems.

• Comfortable working with reports, spreadsheets, and detailed data.

• Strong judgment and problem-solving capabilities.

• Dedication to maintaining confidentiality.

• Collaborative and adaptable mindset.

• Enthusiasm for enhancing work processes.

🏝️ Benefits

• Medical coverage

• Dental coverage

• Vision coverage

• Paid time off

• Holiday pay

• Health savings account

• Employee assistance program

• 401(k) retirement plan

• Paid sick leave

• Remote work arrangement for candidates residing and working in Washington State