Recruiting Coordinator – Contract

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the entire interview scheduling and coordination process.

• Handle intricate interview panels involving multiple stakeholders across different time zones.

• Act as the main point of contact for candidates throughout the interview journey.

• Prepare and send out scheduling confirmations, reminders, follow-ups, offer logistics, and other professional communications.

• Keep precise records of candidates and their pipeline stages in the Applicant Tracking System.

• Organize virtual interview logistics, which includes managing calendars, setting up video conferencing, and making last-minute rescheduling arrangements.

• Assist with recruiting operations tasks such as preparing offer letters, coordinating background checks, and facilitating onboarding transitions.

• Contribute to ensuring a polished and professional candidate experience from initial contact to the offer stage.

⛳️ Requirements

• Previous experience in recruiting coordination, HR coordination, or in an executive/administrative scheduling capacity.

• Strong competence with Microsoft Office/Microsoft Suite, including Outlook, Excel, Word, and PowerPoint.

• Significant calendar management experience using Outlook.

• Practical experience with an Applicant Tracking System (ATS).

• Preference for experience with Ashby; familiarity with Greenhouse, Lever, or other major ATS platforms will also be considered.

• Excellent written communication abilities.

• Outstanding organizational skills with the capability to manage a high volume of tasks simultaneously.

• Strong attention to detail and follow-through.

• Ability to work independently, prioritize tasks effectively, and adapt swiftly to changing schedules.

• Professional, service-oriented attitude centered on enhancing the candidate experience.

• Must reside in the United States.

• This position is not eligible for sponsorship.

🏝️ Benefits

• Contract position through December 31, 2026.

• Up to 40 hours per week.

• Fully remote work arrangement.