Recruiting Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage the entire process of scheduling interviews, including recruiter screenings, hiring manager interviews, technical assessments, case interviews, virtual onsite rounds, and final interviews.

• Gather candidate availability and align them with the appropriate interviewers for each specific role and interview stage.

• Coordinate among busy calendars, working directly with interviewers and their executive assistants to find suitable times and adjust meetings as necessary.

• Send out invitations to interviewers and confirmations to candidates, ensuring both parties are updated on any modifications.

• Handle rescheduling, last-minute changes, and cancellations, ensuring that no candidate is overlooked.

• Proactively identify and resolve scheduling obstacles before they can delay a candidate’s progression.

• Maintain pre-arranged interview slots and collaborate with hiring managers to protect interview availability.

• Serve as the primary contact for candidates regarding interview logistics.

• Collaborate with recruiters to prioritize urgent interview loops and facilitate a swift process.

• Ensure that scheduling data and interview records are accurately maintained in our applicant tracking system (ATS).

• Assist with interviewer onboarding by organizing shadowing and reverse-shadowing sessions.

• Contribute to the ongoing enhancement of the interview scheduling process as the organization expands.

⛳️ Requirements

• Over 1 year of experience in recruiting coordination, executive assistance, or a similar operations role that involves heavy calendar management.

• Outstanding organizational skills, attention to detail, and the ability to handle multiple concurrent processes without missing any critical elements.

• Excellent written communication skills with a friendly and professional demeanor when interacting with candidates.

• Strong judgment in determining when to reschedule a meeting, escalate issues, or seek assistance.

• Familiarity with scheduling tools and calendar management; experience with Greenhouse and Outlook is preferred.

• Capability to work across Pacific and Eastern time zones as needed.

• Experience within a startup or rapidly growing company, technical recruiting, or in the defense and related sectors.

🏝️ Benefits

• Health, dental, and vision insurance coverage.

• Remote-friendly environment with access to WeWork spaces.

• Unlimited paid time off (PTO), shared downtime during federal holidays, and company-wide time off at the end of each year.

• 401(k) matching program.

• Lifestyle and wellbeing stipends.

• Salary supplementation during military reserve duty.

• Fully compensated parental leave.

• Reimbursement for child and pet care during travel.