Recruiting Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the operational framework for interview processes spanning engineering, research, product, go-to-market, and G&A recruitment.

• Schedule interview sequences within 2 business days following candidate progression.

• Achieve a 90%+ success rate in interview scheduling service level agreements (SLAs).

• Decrease the average time taken to schedule interviews by 25% through the use of AI and automation.

• Maintain over 98% accuracy in Ashby regarding candidate stages, feedback, and dispositions.

• Ensure that 90%+ of interview feedback is submitted within 24 hours by providing proactive reminders and following up with interviewers.

• Provide an exceptional candidate experience throughout onsite interviews, virtual loops, and travel arrangements.

• Identify recurring issues in the hiring process and suggest 2 to 3 actionable improvements each quarter.

• Execute or pilot at least one process enhancement every quarter.

• Assist recruiters in hiring for all company functions.

• Automate routine coordination tasks to allow the team to concentrate on candidates and recruitment.

⛳️ Requirements

• Proficient in managing calendars, time zones, stakeholders, and various moving parts with precision.

• Excellent and warm communication skills for engaging with candidates.

• AI-savvy mindset with the capability to design workflows that integrate Human and AI coordination.

• Competence in creating templates, automations, or systems that minimize repetitive manual tasks.

• Experience in maintaining clean and dependable ATS data.

• Ability to prioritize changing requests and proactively identify conflicts.

• Capable of handling sensitive candidate and interview information with confidentiality.

• Generally, 1 to 3 years of experience in recruiting coordination, scheduling, or a related operational role, or equivalent proven experience (preferred, not required).

• Practical experience with Ashby or another contemporary ATS (preferred, not required).

• Experience in building automation or AI-assisted workflows, such as with Zapier, scripts, or LLM prompts (preferred, not required).

• Background in supporting technical or high-volume recruitment at a rapidly expanding company (preferred, not required).

• Legal authorization to work in the country where the position is located.

• Must indicate whether visa sponsorship is needed now or in the future.

🏝️ Benefits

• Equity

• Bonus

• Access to AI tools and opportunities for workflow experimentation as part of company operations.